Executive Assistant

Wellington Management•Boston, MA

12d•Hybrid

About The Position

We are seeking an experienced Executive Assistant to support our Global Industry Research Technology Team. This role provides dedicated support to a group of Global Industry Analysts and Research Associates and plays a critical role in keeping the team operating smoothly and efficiently. The ideal candidate brings strong organizational and multitasking skills, excellent attention to detail, and a genuine commitment to high quality service. You’ll be a trusted partner to senior team members, interacting regularly with colleagues and stakeholders across the firm and representing the group with professionalism and discretion. This role requires the ability to manage competing priorities with confidence in a fast-paced, deadline-driven environment. The Executive Assistant takes a proactive, thoughtful approach to coordinating logistics and administrative support, enabling the team to remain focused on their research and broader strategic objectives. We’re looking for someone who is a reliable team partner, comfortable taking ownership of their work, and able to apply sound judgment as priorities shift. Prior experience in investment management is not required; however, an overall sense of intellectual curiosity and openness to learning is viewed positively.

Requirements

Minimum of 3 years’ experience within an administrative role in a professional services organization
Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies
Demonstrated strong detail orientation, diligence and overall high work quality
Excellent organizational, multi-tasking and prioritization abilities
Proactive problem-solving skills and an anticipatory mindset
High level of reliability, professionalism and discretion
Ability to work under deadlines and to accommodate last-minutes changes
Positive, can-do attitude; Flexibility; Sense of humor

Nice To Haves

Experience in the investment management industry will be viewed favorably
Exposure to global contexts, whether professionally and/or personally, will be viewed favorably

Responsibilities

Provide comprehensive executive ‑ level administrative support to Global Industry Analysts and Research Associates on the Technology team, ensuring smooth day ‑ to ‑ day operations.
Proactively manage complex calendars across multiple time zones, balancing shifting priorities with sound judgment and attention to detail.
Coordinate domestic and international travel, including detailed itineraries, accommodations, and last ‑ minute changes as needed.
Manage logistics for internal and external meetings, investor calls, offsites, and team events, working with a wide range of internal and external stakeholders.
Prepare and distribute materials such as reports, meeting preparation items, and internal documentation on an as needed basis to support team activities and initiatives.
Process expense reports accurately and in a timely manner, ensuring compliance with firm policies.
Serve as a reliable point of contact for the team, exercising discretion, professionalism, and strong service orientation.
Provide cross ‑ coverage and backup support to other Executive Assistants as needed, contributing to a collaborative administrative team.
Support ad ‑ hoc projects and initiatives, demonstrating curiosity, a willingness to learn, and a proactive approach to taking on new responsibilities.

Benefits

retirement plan
health and wellbeing
dental
vision
pharmacy coverage
health savings account
flexible spending accounts and commuter program
employee assistance program
life and disability insurance
adoption assistance
back-up childcare
tuition/CFA reimbursement an d paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)