Executive Assistant, R&D

Edwards Lifesciences • Irvine, CA

3d • $72,000 - $98,000 • Onsite

About The Position

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued. Many structural heart patients suffer from heart failure with limited options. Our Implantable Heart Failure Management (IHFM) team is at the forefront of addressing these unmet patient needs through pioneering technology that enables early, targeted therapeutic intervention. Our innovative solutions are not just transforming patient care but also creating a unique and exciting environment for our team members. It’s our driving force to help patients live longer and healthier lives. Join us and be part of our inspiring journey. How you will make an impact: This is an exciting opportunity for a dynamic Executive Assistant to join IHFM business unit supporting the SVP of R&D Engineering. In this role you will: Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule Expense reports Other incidental duties This is a fully onsite role and will require you to be onsite in Irvine, CA 5 days a week

Requirements

• H.S. Diploma or equivalent with 6 years of experience directly related experience including executive administrative support

Nice To Haves

• Excellent written and verbal communications skills, including negotiating and relationship management skills
• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Advanced problem-solving skills
• Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
• Completes tasks in resourceful and effective ways
• Ability to manage internal and external confidential information with utmost discretion
• Works autonomously within established procedures and practices
• Ability to build and maintain strong relationships across the organization to influence and achieve objectives
• Ability to work in a fast paced, dynamic work environment
• Strict attention to detail
• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Ability to interact professionally with all organizational levels
• Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Responsibilities

• Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests
• Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
• Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision
• Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
• Expense reports
• Other incidental duties

Benefits

• competitive salaries
• performance-based incentives
• a wide variety of benefits programs to address the diverse individual needs of our employees and their families

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED