Executive Assistant
About The Position
We are an Austin, TX based company operating across multiple ventures including pediatric therapy, franchise operations, B2B SaaS and healthcare technology, and B2B/B2C product and brand development. Our portfolio companies are in active growth mode, and our leadership team moves fast across all of them. This is not a single-industry company. On any given day the work touches healthcare operations, franchise development, software product decisions, and sales strategy. The person in this role will see all of it. We are hiring an Executive Assistant to support our CEO across the full enterprise. This is a high-trust, high-visibility role that sits at the center of how our leadership team operates. You will own the organizational infrastructure that keeps our executives sharp and moving - calendars, meeting preparation, notes, deliverable tracking, project coordination, and travel logistics across multiple business lines. You will be trusted with confidential information, included in important conversations, and expected to bring judgment and discretion to everything you touch. Experience level is open. What we are looking for is someone meticulous, hungry to learn, and genuinely energized by making leaders more effective across a complex, fast-moving operation.
Requirements
- Meticulous about organization — you have a system for everything and nothing gets lost
- A natural tracker — you follow up without being asked and close loops before they open problems
- Intellectually curious — you want to understand the businesses you support, not just the calendar
- Hungry to grow — this role is a front-row seat to multi-industry enterprise operations and you want to use it
- Discreet and trustworthy — you handle sensitive information across multiple business lines with professionalism and care
- Calm under pressure — when priorities shift fast, you get sharper, not scattered
- A clear, direct communicator — your notes, messages, and emails are easy to read and easy to act on
- Willing and able to travel
Responsibilities
- Manage calendars for the CEO and Chief of Staff across multiple business lines — scheduling, prioritizing, and protecting their time
- Prepare agendas before every meeting and distribute clear, actionable notes after
- Draft and manage correspondence on behalf of the executive team as needed
- Serve as the primary point of contact for external partners, vendors, and stakeholders coordinating with leadership
- Own the tracking system for all open leadership deliverables across the enterprise — nothing falls through the cracks on your watch
- Monitor open projects across multiple business lines and flag anything at risk of slipping before it becomes a problem
- Help the CEO and CoS stay ahead of deadlines across concurrent initiatives in different industries
- Support coordination for strategic projects, cross-company initiatives, and leadership planning cycles
- Coordinate all travel for the CEO and CoS — flights, hotels, ground transport, and itineraries
- Travel with the leadership team to key events including leadership offsites, industry conferences, meetings, and strategic engagements
- Manage logistics end-to-end so leadership arrives prepared and focused, not scrambling
- Handle expense reports, vendor coordination, and general administrative needs for the executive team
- Maintain organized digital files, records, and reference documents across multiple business lines
- Support onboarding of new leadership team members and vendor relationships as the portfolio grows
Benefits
- Base salary based on experience
- PTO and paid holidays
- Health benefits (details during offer process)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
