Executive Assistant
About The Position
Support senior leadership with administrative tasks, including: Complex and fast-changing calendar management for internal and external meetings Serve as the primary point of contact for leadership communications Assist with organizational and business functions of the department as needed, including drafting correspondence, memos, agendas, presentation decks, tracking precedents, and setting project milestones and/or communications Liaise with internal executives, teams, as well as external partners to establish seamless communication, working across multiple time zones Manage travel arrangements (including global travel) and expense reports and submission Secure office and seating with internal systems Manage the department’s T&E, including creating monthly pacing reports Anticipate leadership needs and proactively address issues and opportunities Logistics Management for Onsite / Remote Meetings and Events: Prepare agendas, send meeting requests, confirm attendance, reserve meeting space, and coordinate with IT for technical needs (e.g., video conferencing, shared drives) Manage catering, supplies, and equipment for meetings Plan regular team meetings, offsites, social events, and division events Coordinate visitor logistics, including scheduling, greeting, and escorting
Requirements
- Bachelor’s Degree
- 5+ years of executive assistant experience; supporting C-suite executives preferred
- Strong proficiency in Microsoft Office (Teams, Outlook, OneDrive, Word, Excel, PowerPoint) and expense management tools
- Excellent written and verbal communication skills
- Strong interpersonal skills with the ability to engage across diverse teams and stakeholders
- Ability to exercise discretion and handle confidential information
- Strong organizational skills with the ability to prioritize and multitask effectively
- Proactive mindset with strong ownership and attention to detail
- Ability to manage meeting logistics end-to-end, including preparation and follow-ups
- Comfortable working in a fast-paced, high-pressure environment
- Confident in seeking clarification and managing priorities
- Strong work ethic, resourcefulness, and forward-thinking attitude
- Attendance required as per hybrid work policy
Responsibilities
- Complex and fast-changing calendar management for internal and external meetings
- Serve as the primary point of contact for leadership communications
- Assist with organizational and business functions of the department as needed, including drafting correspondence, memos, agendas, presentation decks, tracking precedents, and setting project milestones and/or communications
- Liaise with internal executives, teams, as well as external partners to establish seamless communication, working across multiple time zones
- Manage travel arrangements (including global travel) and expense reports and submission
- Secure office and seating with internal systems
- Manage the department’s T&E, including creating monthly pacing reports
- Anticipate leadership needs and proactively address issues and opportunities
- Prepare agendas, send meeting requests, confirm attendance, reserve meeting space, and coordinate with IT for technical needs (e.g., video conferencing, shared drives)
- Manage catering, supplies, and equipment for meetings
- Plan regular team meetings, offsites, social events, and division events
- Coordinate visitor logistics, including scheduling, greeting, and escorting
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
101-250 employees
