Executive Assistant

The Christian and Missionary Alliance National Office•Reynoldsburg, OH

2d•Onsite

About The Position

The Christian and Missionary Alliance (C&MA) is seeking an Executive Assistant. This is a full-time position located in Reynoldsburg, Ohio. This position works under the direction of the Vice President for Operations and Finance (OF) and is responsible for providing executive-level administrative support within the department. In the performance of these duties, this position will support the overall mission of the C&MA.

Requirements

Four-year college degree in related field preferred
Requires 5 years of experience in a similar role
Strong written and verbal communication skills

Responsibilities

Provide executive-level administrative support to the Chief Financial Officer/Vice President of Operations and Finance (OF), including calendar management, meeting coordination, correspondence preparation, and travel arrangements.
Provide administrative support to the Operations and Finance (OF) team, including purchasing card (PCard) reconciliations, invoice tracking and processing, and coordination of documentation with external partners, such as banking, treasury, and foreign exchange counterparties.
Prepare and assist department leadership with a wide variety of communications, including emails, letters, forms, newsletters, Viva Engage posts, and other communication materials as assigned.
Coordinate and maintain the OF organizational chart, contact lists, and other departmental resources.
Represents the OF department on cross-functional teams, committees, and ministry-wide initiatives.
Collect and compile articles for the monthly Treasurer's Update email, coordinate its distribution with the Development team, and publish content to the organization's blog.
Post the monthly Financial Dashboard to Viva Engage.
Prepare and distribute Board reports and President's Cabinet (PC) reports.
Partner with the Controller to support the Audit Review Committee (ARC) and coordinate activities with the external auditors, including: Communicating with committee members regarding meetings and conference calls, Recording and distributing meeting minutes and preparing correspondence for districts and supporting organizations, Coordinating on-site meetings, including agendas, meeting materials, lodging, transportation, meals, and refreshments.
Coordinate and prepare agendas, board packets, meeting minutes, and follow-up materials for subsidiary board and committee meetings, including Orchard Alliance, Shell Point, Chapel Pointe, and Town and Country Manor.
Support the C&MA Operations and Finance Board Committee by planning and coordinating quarterly meetings, preparing board packets and presentation materials, recording meeting minutes, and arranging conference calls.
Assist in preparing agendas, presentations, and supporting materials for President's Cabinet meetings and budget review sessions.
Serve as the Human Resources liaison for the Operations and Finance department by supporting the onboarding of new team members and contributing to a positive team culture.
Plan and coordinate department engagement activities, including monthly Connection Circles, birthday and work anniversary celebrations, and other staff events.
Perform other duties and special projects as assigned.