Executive Assistant

Sony Music Global Job Board•Los Angeles, CA

4d•Onsite

About The Position

Sony Music Vision is the internal Film and Television studio for Sony Music Entertainment. The group is looking for a hyper-organized, detail-oriented Executive Assistant to provide administrative support for the President. This role also supports the broader Sony Music Vision team by organizing group events, managing the office, planning events and creating both internal facing deck presentations and client-facing materials.

Requirements

2+ years of prior administrative assistant experience assisting an SVP or above
Extremely organized and detail oriented while working in a fast-paced environment
Very strong design and deck-building skills with experience creating external-facing materials in Canva, Powerpoint, etc.
Able to handle confidential information with a high level of professionalism and discretion
Flawless written and verbal communication skills
Strong technology skills including ability to work within PC and Mac programs with specific skills in Airtable, Microsoft Word, Power Point and Excel.
Great interpersonal skills and the ability to interact with staff at all levels
Proactive, flexible and a strong decision-making ability
Able to work independently and with little or no supervision

Responsibilities

Provide administrative support including scheduling meetings, maintaining calendars and arranging conference calls.
Prepare and submit multiple expense reports for the department and the President in a timely and accurate manner.
Arrange travel for frequent business trips. Coordinate intricate itineraries and meeting schedules.
Design and create presentation decks for internal and external parties.
Serve as the office manager for the group, maintaining office supplies and coordinating with facilities.
Plan and execute events, conferences, lunches and parties.