Executive Assistant

Drug Hunter • Boston, MA

3d • Hybrid

About The Position

Drug Hunter is a B2B subscription knowledge base for biotech and pharma R&D scientists that empowers them to discover the medicines of the future. We serve most of the world’s top biotech and pharma companies, including Dow 30 and S&P 500 organizations. We are seeking an Executive Assistant who will serve as a trusted partner and operational force-multiplier to our founder and leadership team. This role combines classic executive support with elements of strategic coordination—ensuring the CEO and leadership team’s time, communications, and projects are aligned with Drug Hunter’s rapid global expansion. The ideal candidate is exceptionally organized, proactive, and comfortable handling a mix of high-level strategic initiatives and hands-on execution in a fast-paced, mission-driven environment. Location: Hybrid position based in the Greater Boston area. Domestic and international travel may be required (typically 20%).

Requirements

• 5–8+ years supporting senior executives (CEO/Founder preferred) in a fast-paced, high-growth environment
• Exceptional time management, prioritization, and multitasking abilities.
• Outstanding written and verbal communication; able to convey professionalism and clarity on behalf of the CEO.
• Proficient with productivity tools and automations (Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, LLMs).
• Comfortable adopting new tools quickly.
• Trusted to handle confidential information and represent the CEO with maturity and professionalism.
• Thrives in a dynamic environment; able to pivot priorities quickly while maintaining attention to detail.
• Resourceful, proactive, and solutions-oriented mindset.
• Collaborative, positive, and aligned with the company’s values and mission.
• Experience coordinating complex virtual and in-person events, managing multiple stakeholders, and delivering high-quality experiences with strong attention to detail.
• Demonstrated ability to manage multiple concurrent projects, track deadlines, and drive initiatives to completion in a fast-paced environment.
• Familiarity with digital marketing channels, content management, email communications, and social media platforms. Able to execute communications with professionalism and consistency.
• Comfortable working across digital platforms, event technologies, content management systems, and modern productivity tools. Quick to learn and adopt new technologies.
• Strong process orientation with the ability to identify inefficiencies, improve workflows, and create scalable systems that support organizational growth.

Responsibilities

• Manage the CEO’s calendar, international travel, administrative tasks, and priorities to maximize efficiency and ensure focus on high-impact activities.
• Support additional executive team members as needed.
• Review inbound communications, prepare briefing materials, meeting agendas, and track follow-up actions; ensure the CEO has the right information at the right time.
• Draft, review, and sometimes deliver communication on behalf of the CEO to internal teams, board members, investors, and external partners, with a high degree of professionalism.
• Manage and track progress on strategic initiatives, cross-functional projects, and board-related deliverables; follow up with stakeholders to drive execution.
• Coordinate internal and external meetings, board meetings, executive offsites, team offsites, and special events with precision.
• Anticipate needs, resolve issues proactively, and streamline workflows so the executives can focus on strategic leadership.
• Spot bottlenecks and inefficiencies in company workflows and operations; propose and implement process improvements.
• Act as a thought partner to leadership, exercising sound judgment and maintaining strict confidentiality.
• Take ownership of diverse ad hoc initiatives as needed to maximize executive leadership’s effectiveness.
• Lead the planning and execution of webinars, virtual events, and digital programs that support customer engagement, thought leadership, and business growth.
• Coordinate platform setup, speaker logistics, attendee communications, registration management, and post-event follow-up to ensure a seamless experience.
• Support the organization, publication, and maintenance of educational content, event recordings, assessments, and related program materials.
• Partner with product and technical teams to ensure content is accurately managed and accessible across platforms.
• Serve as a central point of coordination across leadership, marketing, product, and operations teams to drive execution of strategic initiatives, digital programs, and company-wide projects.
• Track deliverables, manage timelines, and ensure stakeholders remain aligned.
• Coordinate promotional efforts for events, product launches, and company initiatives across email, social media, and other communication channels.
• Execute content calendars and campaigns with a focus on consistency, quality, and organizational priorities.
• Support the planning and execution of executive meetings, customer events, industry conferences, team gatherings, and networking opportunities.
• Manage logistics including vendor relationships, attendee communications, registration processes, and on-site operations.
• Assist with event budgeting, vendor management, and resource allocation to ensure efficient execution and alignment with organizational goals.
• Identify opportunities to improve processes, reduce friction, and enhance operational effectiveness.

Benefits

• Competitive salary, variable compensation, and equity
• Broad range of medical, dental, vision, and life insurance plans for employees and their dependents, including generous coverage for a platinum PPO healthcare plan
• Short-term disability and long-term disability insurance
• Cancer and critical illness coverage
• Up to 14 weeks paid parental leave (after 1 yr tenure) and childcare FSA plan
• 401(k) + employer match (3-5%)
• Home office set up stipend for fully remote employees
• Learning and development support
• Generous and flexible vacation and leave policies

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed