Executive Assistant

BDA•Woodinville, WA

16h•$105,000 - $115,000•Onsite

About The Position

Most companies claim to have the best people. We say to them, "Keep dreaming." Our people are second to none. They set us apart with their entrepreneurial spirit and ambition. They come to us from the likes of Amazon, Microsoft, Nordstrom, Starbucks and the sports world, bringing energy, bold ideas and a willingness to dive into the unfamiliar. It's our people that make BDA the top global Merchandise Agency to work for. About BDA BDA brings the world’s biggest brands to life through promotional merchandise. Fortune 500 companies come to us looking to connect with their consumers on an emotional level. We create three-dimensional advertising that people invite into their homes, offices, cars and classrooms. We let people see, touch, feel, own, and interact with a brand in a way no other marketing permits. It’s what we like to call the Power of Merchandise. At BDA, culture and performance go hand in hand. You’ll be part of a collaborative, high-trust environment where your work directly supports leaders shaping the future of the business. We value accountability, partnership, and people who take pride in doing things the right way. Location: Woodinville, WA (in-office 4 days per week) Bensussen Deutsch & Associates (BDA) is seeking an experienced Executive Assistant with paralegal experience to support the Chief Experience Officer (CXO) and Chief Technology Officer (CTO) in our Woodinville headquarters. This role blends high-level executive support with legal and corporate governance coordination and is ideal for someone who thrives in a fast-paced, highly confidential environment. This position interacts with employees, corporate officers, board members, external professionals (bankers, attorneys, investors, vendors) and other personnel as necessary. Above all else this position requires a professional demeanor, attention to detail, sense of urgency, strategic solutioning and the ability to keep sensitive material and conversations strictly confidential. Duties will entail activities that are administrative, communicative, project-related, events and cross-functionally supportive in nature. Finally, it is important to understand BDA is a dynamic company and successful candidates will be able to thrive in a fluid business environment. You should be 100% passionate about what you do and thrive in a fluid and entrepreneurial business that exists within a “work-hard, play-hard” culture!!

Requirements

5+ years of experience as an Executive Assistant, Paralegal, or hybrid EA Paralegal role
Demonstrated experience supporting senior executives in a complex organization
Strong working knowledge of contracts, corporate governance, and confidentiality standards
Exceptional organizational skills, judgment, and attention to detail
Clear, confident written and verbal communication skills
Ability to work on-site in Woodinville and manage multiple priorities with calm and professionalism
Strives for continuous improvement (both personally and professionally)
Possess high degree of self-awareness and emotional intelligence
Ability to compose letters and memos from a general outline of information
Planning, scheduling, organizing, team building, coordination, implementation and time management skills
Project management experience
General accounting knowledge
Extremely detail oriented
Must have advanced skills with MS Word, Excel, PowerPoint, Viso and other advanced computer operations

Nice To Haves

Paralegal certification or equivalent hands-on legal experience strongly preferred

Responsibilities

Provide proactive, high-level administrative support to executive leaders, including complex calendar management, meeting preparation, and travel coordination
Manage and improve internal review to signature contract process. Activities may include individual clause review, contract routing (to internal and external experts), progress tracking, for contracts, NDAs, confidentiality agreements, amendments, insurance coverage requirements and corporate documents in partnership with legal and external counsel
Manage insurance certificates and annual renewal process
Gains authority level management of key executive initiatives such as marketing campaigns, assisting with sales updates, visibility to critical timelines and projects, dealing directly with clients and their relationships
Maintain corporate records, entity documentation, and compliance files across multiple jurisdictions
Support executive meetings, including agendas, materials, minutes, attendance tracking and follow-up actions
Coordinate signatures, document workflows, and filing processes with precision and discretion
Act as a trusted liaison between leaders, internal teams, and external partners
Anticipate needs, manage priorities, and bring order to fast-moving, high impact workstreams