Executive Assistant

Peregrine Team•Sneads Ferry, NC

2d•Hybrid

About The Position

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the VP. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Minimum 3–5 years as an Executive Assistant or similar role, preferably supporting C-level executives.
Excellent written and verbal English communication skills.
Strong organizational and time-management abilities.
Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Teams, Zoom, Slack).
Proficiency in Excel.
Detail-oriented, proactive, and resourceful.
Ability to work independently and manage competing priorities.

Nice To Haves

Experience working remotely and familiarity with international business practices.

Responsibilities

Schedule and coordinate meetings, interviews, and appointments across multiple time zones.
Monitor, prioritize, and respond to emails on behalf of the VP; draft correspondence as needed.
Arrange domestic and international travel, including flights, accommodations, and itineraries.
Create presentations, reports, and meeting materials; maintain accurate records and files.
Support special projects, research tasks, and follow-up on action items.
Handle sensitive information with the highest level of discretion and professionalism.
Communicate with internal and external stakeholders on behalf of the VP.
Assist with office mail handling.
Coordinate shipments, including: FedEx runs, company merchandise orders and deliveries, preparing and assembling company swag, merchandise, and gift boxes.
Assist with ad hoc projects and carry out a wide range of personal and professional tasks as requested, including handling tasks as directed.
Perform all other duties as assigned.