Executive Assistant & Workplace Manager

RZR Global Inc. • San Francisco, CA

6d • Onsite

About The Position

RZR is seeking a seasoned Executive Assistant & Workplace Manager to be the backbone of their San Francisco office. This dual-scope role involves high-trust executive support, including managing calendars, travel, and communications for the C-suite, as well as taking full ownership of the physical office. This includes managing vendors, supplies, events, and day-to-day facilities. As this is a new role, the successful candidate will be responsible for building systems and standards from scratch. The position requires onsite presence five days a week and is ideal for someone who combines executive support discretion with operational ownership and thrives in a role with variety, high visibility, and the opportunity to build something lasting.

Requirements

• 8+ years of experience as an Executive Assistant supporting C-level or senior leadership
• Experience owning an office space or facilities function, including vendor management
• Demonstrated ability to manage complex calendars and travel across competing priorities
• High discretion and judgment handling confidential executive information
• Excellent written and verbal communication
• Based in San Francisco; able to be onsite 5 days per week

Nice To Haves

• Experience in a startup or scale-up environment
• Vendor negotiation experience
• Event or offsite planning experience
• Familiarity with expense and travel tools such as Ramp, Expensify, or Navan

Responsibilities

• Manage complex, shifting calendars for senior executives, proactively resolving conflicts and prioritizing time against business needs
• Own end-to-end travel planning and expense reporting for the executive team
• Serve as the primary point of contact and gatekeeper for executive leadership, screening requests and coordinating cross-functional communications
• Manage the SF office day to day: vendor relationships (cleaning, IT/facilities, catering), supply inventory, and maintenance issues
• Plan and execute internal events, offsites, and team gatherings hosted out of the SF office
• Own office budget tracking and vendor invoicing in partnership with Finance
• Prepare materials, agendas, and follow-ups for executive meetings
• Act as the go-to person for all in-office matters, ensuring a professional and functional workplace experience for onsite employees

Benefits

• Direct, daily partnership with both the CEO and COO
• Build from the ground up — design systems, set standards, and define executive and workplace support
• Broad, varied scope — move between executive calendar management, vendor negotiations, event logistics, and office operations
• Be the face of RZR in San Francisco
• Fast-growing company at an inflection point

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed