Executive Assistant & Workplace Manager
About The Position
RZR is seeking a seasoned Executive Assistant & Workplace Manager to be the backbone of our San Francisco office. This dual-scope role involves high-trust executive support, including managing calendars, travel, and communications for the C-suite, as well as full ownership of the physical office operations, from vendors and supplies to events and facilities. This is a new role where you will build systems and standards from scratch. You will work onsite five days a week and be the primary point of contact for leadership and employees to ensure smooth office operations. The ideal candidate combines the discretion and judgment of a seasoned EA with the operational ownership of an independent function manager. This role offers variety, high visibility, and the opportunity to build something lasting.
Requirements
- 8+ years of experience as an Executive Assistant supporting C-level or senior leadership
- Experience owning an office space or facilities function, including vendor management
- Demonstrated ability to manage complex calendars and travel across competing priorities
- High discretion and judgment handling confidential executive information
- Excellent written and verbal communication
- Based in San Francisco; able to be onsite 5 days per week
Nice To Haves
- Experience in a startup or scale-up environment
- Vendor negotiation experience
- Event or offsite planning experience
- Familiarity with expense and travel tools such as Ramp, Expensify, or Navan
Responsibilities
- Manage complex, shifting calendars for senior executives, proactively resolving conflicts and prioritizing time against business needs
- Own end-to-end travel planning and expense reporting for the executive team
- Serve as the primary point of contact and gatekeeper for executive leadership, screening requests and coordinating cross-functional communications
- Manage the SF office day to day: vendor relationships (cleaning, IT/facilities, catering), supply inventory, and maintenance issues
- Plan and execute internal events, offsites, and team gatherings hosted out of the SF office
- Own office budget tracking and vendor invoicing in partnership with Finance
- Prepare materials, agendas, and follow-ups for executive meetings
- Act as the go-to person for all in-office matters, ensuring a professional and functional workplace experience for onsite employees
Benefits
- Direct, daily partnership with both the CEO and COO
- High-trust, high-visibility role from day one
- Opportunity to build systems and standards from the ground up
- Broad, varied scope with diverse responsibilities
- Be the face of RZR in San Francisco
- Work in a fast-growing company at an inflection point
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
