Executive Assistant - Warehouse Operations

Shamrock Foods • Phoenix, AZ

1d • Onsite

About The Position

Performs a wide variety of administrative tasks in support of a top executive.

Requirements

• 5+ years of relevant and progressively responsible experience; Associate degree preferred; or equivalent combination of education and experience to provide demonstrated qualifications for this position
• Demonstrated ability to self-manage time and priorities, provide support to a variety of different managerial styles and meet expectations of multiple people
• Ability to handle fairly constant medium to high level of pressure to perform and high level of accuracy
• Ability to maintain high levels of customer service in conducting daily activities, communications and interactions with all levels within the organization
• Ability to act in a courteous and professional manner and display courtesy to internal and external customers, vendors and others in all interactions
• Strong listening skills and the ability to demonstrate sensitivity toward others
• Ability to protect the confidentiality of information at an advanced level for all legal, financial, employee, computer or other sensitive information or material
• Expert proficiency in all Microsoft Office products including Word, Excel, PowerPoint, Outlook (or similar e-mail system)
• Ability to use calculator, office machines, computer, photocopier, fax machine and word processing equipment
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to write reports, business correspondence, and procedure manuals

Responsibilities

• Maintains the executive's calendar - schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans.
• Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes.
• Prepares and submits expense reports on behalf of the executive.
• Screens visitors, phone calls, emails, or physical mail.
• Maintains confidentiality of sensitive information.
• Other duties as assigned

Benefits

• Health insurance
• 401(k) Savings Plan
• Profit Sharing
• Paid Time Off
• Growth opportunities
• Continued education
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree