Executive Assistant - Total Rewards

Agilent Technologies•Santa Clara, CA

3d•Onsite

About The Position

Agilent Technologies is seeking a talented, highly organized, proactive, and discreet Executive Assistant to support the VP, Total Rewards, and the broader Total Rewards leadership team. This is a high-impact role that requires superior communication skills, strong judgment, and the ability to manage competing priorities in a fast-paced, confidential environment. The EA will act as a trusted partner, managing complex calendars, facilitating internal and external communication, supporting key strategic initiatives, and ensuring smooth day-to-day operations for the executive and extended team.

Requirements

Bachelor’s degree preferred, or equivalent work experience.
5+ years supporting senior executives in a fast-paced environment; Extensive experience in providing executive-level support and assistance at the highest corporate levels.
Demonstrated relevant experience with Microsoft Office Suite and a general understanding of IT technology.
Demonstrated ability to build strong relationships and collaborate seamlessly with fellow Executive Assistants.
Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong track record of performing duties with a high level of professionalism, flexibility, discretion, and judgment.
Exceptional attention to detail, problem-solving skills, and the ability to anticipate needs.
Seeks out, builds, and maintains trusting and collaborative relationships with others inside and outside of the organization.
Must have a can-do attitude, be resourceful, and have an approachable demeanor.
Demonstrates competence and ease in communicating with senior executives and their teams, both in writing and verbally.
Exhibiting sound judgment and maintaining a professional demeanor are key attributes to this role.
Exhibits a strong work ethic to generate high-quality work under tight deadlines, handling a diverse range of tasks and confidential matters with discretion.
Upholds professionalism in all aspects, maintaining confidentiality regarding all communications and discussions with the VP, Total Rewards and other C-suite leaders unless instructed otherwise.
This professionalism also extends to interpersonal relationships between the Executive Assistant and internal and external partners, as well as employees.
Demonstrates an understanding of and appreciation for the confidentiality of documents, initiatives, and projects, and appropriately safeguards this information.

Nice To Haves

Experience working within or familiarity with the biotechnology or life sciences sector preferred but not required.

Responsibilities

Provide critical support to the preparation of materials for the Compensation Committee of the Board of Directors, including calendaring review meetings with the Committee Chair, CEO, General Counsel, Chief Financial Officer and Chief Human Resources Officer, preparing and posting committee materials to the secure Board website, and auditing Committee materials for accuracy.
Support other members of the HR Leadership Team when needed and leads department and function projects as necessary.
Complete a broad variety of administrative tasks: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/organizing both domestic and international travel.
Ensure a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced.
Serves as a strong gatekeeper, protecting their time and priorities.
Skilled at appropriately triaging employee inquiries and escalating sensitive matters as needed.
Provide a bridge for smooth communication by prioritizing conflicting needs, handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.
Adapt and adjust to a rapidly changing environment where priorities are shifting daily.
Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.
Ability to effectively represent the company with external partners in varied settings (collaborators, partners, conferences).
Seeks out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization.
Define what broadly needs to be accomplished or built in order to meet the implicit and explicit needs of internal and external stakeholders.
The EA will provide successful leadership and management of strategic projects and administrative matters.
Demonstrate and inspire confidence and trust of others by maintaining the highest standards of personal integrity.
Show consistency between words and actions and support internal culture and engagement initiatives by coordinating team meetings, offsites, and employee events.
Adapt behavior in response to feedback and experience.
Pursue opportunities to develop oneself.
Perform other functions and duties as required.