Executive Assistant to Vice President (Decision Support, Strategy & Value Improvement Team and Gover

NYU Langone Health • New York, NY

5d • Onsite

About The Position

NYU Langone Health is a leading integrated health system known for achieving excellent patient outcomes and being ranked among the top academic medical centers in the country. The Decision Support, Strategy & Value Improvement Team and Government Reimbursement (DSS & GOV) team plays a crucial role in driving value across the organization by providing data-driven analyses to guide strategic and financial decisions. This Executive Assistant position will provide high-level administrative and operational support to the Vice President of DSS & GOV and the team, ensuring smooth day-to-day operations, supporting key projects, and enhancing team effectiveness. The ideal candidate is proactive, organized, detail-oriented, and capable of managing multiple priorities in a dynamic environment.

Requirements

• Bachelor's Degree required.
• 2 years of relevant experience, or the equivalent combination of education and experience.
• Excellent interpersonal, verbal and written communication, and organizational skills.
• Knowledge of standard office software, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office, preferred).
• Ability to multi-task and/or coordinate multiple assignments.
• Ability to interpret and implement policies and procedures.
• Ability to effectively communicate detailed information to a diverse population, both verbally and in writing.
• Excellent problem-solving skills.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• Minimum of three (3) years of experience as an executive assistant, project coordinator/manager, or similar administrative support role, or an equivalent combination of education and experience.
• Exceptional verbal and written communication skills with the ability to convey information clearly and professionally, even in ambiguous situations.
• Proven ability to build strong relationships and collaborate effectively across all levels of the organization.
• Demonstrated excellence in organization, attention to detail, and managing multiple priorities and deadlines.
• Proactive self-starter with strong critical thinking and decision-making abilities.
• Proven ability to balance competing priorities efficiently in a fast-paced environment.
• Proficient in Microsoft Office Suite, including Outlook, Word, and PowerPoint.
• 3-5 years of experience.
• Experience working in healthcare, finance, or a related field.

Responsibilities

• Provide comprehensive, executive-level administrative support to the Vice President of DSS & GOV and the broader team, including complex calendar management, scheduling, reserving rooms, preparing meeting materials, coordinating travel, processing expense reports, managing reimbursements, and handling phone calls and emails.
• Maintain confidentiality in handling sensitive and proprietary information.
• Provide administrative and calendar support to the teams clinical lead(s) as required.
• Oversee day-to-day department operations, including facilities requests, office space planning, budgeting, equipment maintenance, and supply management.
• Develop and implement office policies, procedures, and standards.
• Serve as the primary liaison for all IT-related requests and issues within the team.
• Coordinate recruitment and onboarding for new team members.
• Review and approve payroll biweekly; manage scheduling, timesheets, and time-off tracking for the team.
• Monitor the departments annual budget, process payments and reimbursements, and ensure spending aligns with approved allocations.
• Maintain departmental databases and contacts lists; ensure data accuracy.
• Collect and analyze administrative data to identify trends and recommend process improvements.
• Serve as the primary point of contact for internal and external stakeholders on administrative matters.
• Coordinate and facilitate meetings, conferences, and team engagement events.
• Communicate updates and escalate issues effectively, applying sound judgment and risk mitigation strategies.
• Uphold a high level of professionalism and discretion in all interactions with executive leadership and staff.
• Perform other duties as assigned to support departmental and organizational goals.

Benefits

• Comprehensive benefits and wellness package.
• Robust support system for any stage of life.
• Financial security benefits.
• Generous time-off program.
• Employee resources groups for peer support.
• Holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.
• Extensive resources and services designed to enhance overall quality of life for you and your family.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive