Executive Assistant to the Superintendent (3332)

Natick Public Schools•Natick, MA

4d•Onsite

About The Position

The Natick Public Schools seek an Executive Assistant to the Superintendent. This role provides a wide range of administrative support to the Superintendent of Schools. The district educates approximately 5,300 students and is described as innovative, supportive, and high-performing, serving a diverse student population. Natick Public Schools is committed to excellence in educating students to be informed and successful citizens of a global world and welcomes educators who thrive in a diverse environment focused on the whole child. The district emphasizes supporting diversity, promoting equitable practices, and creating meaningful connections for inclusion and thriving. The position is located at Town Hall/Central Office and works 260 days per year.

Requirements

Graduation from a high school or GED equivalent with specialized coursework in general office practices and administrative duties.
Five years of increasingly responsible experience, or any equivalent combination of related education and experience.
Thorough knowledge of modern office practices, procedures, and administrative systems.
High level of proficiency in Google Workspace (Mail, Calendar, Docs, Sheets, Forms) and Microsoft Office (Word, Excel, PowerPoint), with the ability to learn and adapt to new technologies.
Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines with accuracy and attention to detail.
Excellent written and verbal communication skills, with the ability to interact effectively and professionally with staff, families, community members, and public officials.
Demonstrated ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
Ability to work independently while also supporting a collaborative Central Office team environment.
Experience with meeting coordination, agenda preparation, and minute-taking.
Strong problem-solving skills and ability to anticipate needs and proactively support leadership.
Ability to handle high-pressure situations with professionalism and composure.
Ability to schedule and facilitate Google Meet and Zoom platforms.
Working knowledge of modern office practices and procedures.
Expertise in note taking, word processing – Google Workspace (Mail, Calendar, Docs, Sheets, Forms), Microsoft Office (Excel, PowerPoint, Word), website maintenance, and general resiliency around use of new digital products.
Proficiency in operating and managing Zoom and Google Meet.
Ability to meet and deal effectively with the public.
Ability to communicate effectively both verbally and in writing.
Ability to handle stressful situations in a fast paced environment.
Formal application
Rating of education and experience
Oral interviews
Reference check
Strong record of work performance in current and previous roles required
Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprints.

Nice To Haves

Associates or Batchelors Degree preferred
Executive assistant experience preferred
Demonstrated experience supporting senior-level administrators (e.g., Superintendent, Deputy Superintendent, or equivalent leadership) strongly preferred.
Experience working in a fast-paced, multi-stakeholder environment with competing priorities.
Familiarity with open meeting law requirements and public records processes preferred.
Experience with community relations, family engagement, and working in diverse and multicultural settings preferred.
Multilingual skills are strongly valued.
Experience with Google Suite (Drive, Docs, Sheets, Slides, Classroom, etc.) and PowerSchool preferred, but will train the right candidate.
Alternative degrees/experience may be substituted for the above at the discretion of the Superintendent, if such a substitution brings a strong candidate forward.
Familiarity with open meeting law requirements
Familiarity with working within Civics Plus, Granicus PE, and Appegy.
Ability to speak languages other than English a plus.
Experiences with community relations, parent and community engagement and working in diverse and multicultural settings desired.

Responsibilities

Serve as a central coordinator for Central Office operations, facilitating communication, scheduling, shared spaces, and key events across departments.
Support the overall functioning of the Central Office, ensuring a professional, organized, and responsive environment for staff, families, and community members.
Serve as a resource to Central Office staff and assist with cross-departmental administrative needs as appropriate.
Provide high-level administrative support to the Superintendent, including calendar management, correspondence, scheduling, and phone communications.
Assist the Deputy Superintendent with administrative assistant functions as needed, including scheduling, correspondence, document preparation, and coordination of projects and initiatives.
Support confidential hiring, contract, and policy discussions and procedures.
Maintain confidential correspondence, files, and information with a high degree of discretion.
Serve as the first point of contact for the Superintendent’s office; provide information or direct inquiries appropriately.
Keep the Superintendent and Deputy Superintendent informed of critical issues and priorities.
Obtain and compile information on a variety of matters as requested.
Coordinate and submit required reports to the Department of Education using web-based systems.
Attend administrative council meetings as requested; track follow-up items and communicate relevant information.
Take minutes/notes at key meetings as requested.
Collect and organize documents related to strategic plan implementation and deliverables.
Serve as backup coverage for Registrar and public records functions.
Serve as District Administrator for the Department of Education’s Security Portal.
Maintain district databases (e.g., School Choice) for state reporting purposes.
Maintain Superintendent, School Committee, and Community Notice pages on the district website.
Draft and send district-wide communications using communication platforms, including social media as appropriate.
Coordinate all aspects of events, retreats, and large group meetings (e.g., staff recognition events, administrator retreats).
Manage day-to-day operations of the Central Office.
Attend all School Committee meetings and provide accurate records of proceedings, including taking and publishing minutes.
Ensure all presentation materials are available and accessible for and during the meeting.
Coordinate the preparation and distribution of agendas and documentation for School Committee meetings using Granicus Agenda.
Facilitate development of School Committee Meeting Agendas and post to Town Website and Town Clerk's office in a timely manner to meet open meeting law requirements.
Maintain School Committee pages of the district website.
Support smooth technical and logistical set up, projection and virtual admittance and monitoring of online attendees of School Committee Meetings.
Perform other duties as assigned by the Superintendent or Deputy Superintendent to support the effective operation of the district.