Executive Assistant to the Superintendent, USDB

State of Utah Office of the Governor • Ogden, UT

2d • $23 - $42 • Onsite

About The Position

The Utah Schools for the Deaf and the Blind (USDB) is seeking a skilled, motivated, and responsible individual to fill the position of Executive Assistant to the Superintendent. This role provides crucial administrative support to the Superintendent, acting as a liaison between USDB and various entities, managing communications, and ensuring the smooth operation of administrative tasks. The position is based on the Ogden campus and requires some travel.

Requirements

• Knowledge of administrative and clerical procedures and systems such as Google applications, Vantage, word processing and other computer software, filing and records management systems, transcription systems, forms design principles, and other office procedures and terminology
• Knowledge of applicable laws, rules, regulations, policies and procedures
• Basic understanding of accounting principles and purchasing methodology
• Ability to arrange, coordinate, and schedule time and details
• Coordinate the activities and tasks of people, groups, and/or organizations
• Excellent oral and written communication skills
• Successful completion of a criminal history check.

Responsibilities

• Respond to management, staff, the public, legislative, and/or other entity requests on behalf of the Superintendent; coordinate and/or act as a liaison between USDB and other agencies, work units, organizations, suppliers, etc.
• Receive assignments from the Superintendent and relieve the Superintendent of administrative detail
• Provide administrative support; maintain calendars; schedules and coordinate appointments; coordinates travel plans
• Support the Utah Schools for the Deaf and the Blind Advisory Council meetings including creating agenda’s, coordinating the meeting requirements, scheduling ASL translators, etc.
• Provide information, explain policies and procedures; facilitate resolutions
• Write or draft correspondence, reports, documents and/or other materials, and review and edit them for procedural and grammatical accuracy, conformance to general policy, etc.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations and follow up to ensure actions are completed
• Order materials, submit procurement requests, and input information into a budget tracker to track purchases.
• Maintain and update the USDB website, including coordinating work with the USBE communications team.
• Perform other duties as assigned.

Benefits

• Full benefits package
• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed