Executive Assistant to the State Superintendent of Schools

State of Maryland•Baltimore City, MD

2d•Hybrid

About The Position

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. This is a Special Appointment position, and serves at the pleasure of the Appointing Authority. GRADE 17 State Salary Guidelines may apply for current State employees. LOCATION OF POSITION Nancy S. Grasmick Education Building 200 W. Baltimore Street Baltimore, MD 21201 Hybrid schedule may be available (up to 3 telework days permitted each week) Main Purpose of Job The Executive Assistant to the State Superintendent of Schools is a pivotal position providing top level office support by overseeing and facilitating the day-to-day operations of the Office of the State Superintendent of Schools. This position will oversee the State Superintendent's schedule, ensuring meticulous coordination, preparation, and execution of all engagements and commitments. The Executive Assistant handles correspondence, inquiries, and messages from internal and external stakeholders, resolving issues promptly while maintaining strong working relationships. This role also involves creating and managing written materials, overseeing document processing, and addressing diverse administrative responsibilities and office operations in alignment with established guidelines. The Executive Assistant also performs other special projects as assigned by the State Superintendent.

Requirements

Bachelor’s degree from an accredited college or university.
Five years of progressively responsible experience providing administrative support to a senior or executive level manager.
One year of this experience must have included office management responsibilities.

Nice To Haves

Experience in a State or local government agency.
Experience in handling administrative tasks with strong organizational skills to manage multiple responsibilities simultaneously.
Experience in composing and/or proofreading clear, concise, and professional correspondence, emails, and reports.
Experience using Google Workspace and Microsoft Suite applications (Word, PowerPoint, SharePoint, etc.).
Experience using HR and finance systems to approve time and expenses.

Responsibilities

Overseeing and facilitating the day-to-day operations of the Office of the State Superintendent of Schools.
Overseeing the State Superintendent's schedule, ensuring meticulous coordination, preparation, and execution of all engagements and commitments.
Handling correspondence, inquiries, and messages from internal and external stakeholders, resolving issues promptly while maintaining strong working relationships.
Creating and managing written materials.
Overseeing document processing.
Addressing diverse administrative responsibilities and office operations in alignment with established guidelines.
Performing other special projects as assigned by the State Superintendent.