Executive Assistant to the Chief of Police

Town of Hopkinton MA•Hopkinton, MA

2d•Onsite

About The Position

The Town of Hopkinton is seeking a highly organized, resourceful, and professional Executive Assistant to the Chief of Police to provide confidential executive support to the Chief while helping oversee the day-to-day administrative operations of the Police Department. This is an exceptional opportunity for someone who enjoys solving problems, managing competing priorities, and serving as a trusted partner to the Chief of Police and the department's leadership team. The Town of Hopkinton is committed to equal opportunity, encourages diversity and inclusion, and believes that a welcoming and inclusive workplace strengthens our organization and our community. We welcome all qualified candidates to apply. Do you enjoy being the person others rely on to keep an office organized, efficient, and running smoothly? Are you comfortable handling highly confidential information with professionalism and discretion? Would you enjoy supporting the leadership of a community-focused Police Department while providing exceptional service to employees, residents, and visitors? If you're looking for a meaningful role where your organizational skills, professionalism, and initiative will make a difference every day, we'd love to hear from you.

Requirements

High school diploma or equivalent.
Three to five years of progressively responsible administrative or executive support experience, or an equivalent combination of education, training, and experience.
Strong organizational, communication, customer service, and computer skills.
Ability to manage multiple priorities while maintaining professionalism, accuracy, and confidentiality.
Ability to exercise sound judgment, maintain strict confidentiality, and build positive working relationships with employees, residents, and public officials.
Valid U.S. Driver’s License.
Must be able to receive certification through the Commonwealth of Massachusetts to obtain C.O.R.I (Criminal Offender Record Information).

Nice To Haves

Associate's Degree in Office Administration, Business, or a related field.
Experience working in municipal government.
Working knowledge of police department operations.

Responsibilities

Assisting with budget administration, payroll processing, purchasing, grants, detail billing, leave documentation and tracking, FEMA and MEMA reimbursement requests, and public records administration.
Supervising part-time civilian staff and interns.
Serving as a primary point of contact for employees and the public.
Working closely with Town departments and outside agencies to support the efficient operation of the Police Department.
Exercising sound judgment, maintaining strict confidentiality, and bringing exceptional organizational and communication skills to a fast-paced public safety environment.