Executive Assistant to the Provost

University of Colorado•Denver, CO

18h•Onsite

About The Position

The Executive Assistant provides high-level administrative, operational, and strategic support to the Provost and Executive Vice Chancellor for Academic and Student Affairs. This position serves as a trusted partner to the Provost, managing complex schedules, coordinating executive-level communications, supporting academic leadership priorities, and facilitating the efficient operation of the Office of the Provost. The role requires exceptional judgment, discretion, organizational skill, and the ability to work independently in a fast-paced academic environment.

Requirements

Bachelor’s degree or equivalent combination of education and relevant professional experience.
Five (5) years experience providing executive-level administrative support, preferably in higher education or a complex organization.
Advanced level of proficiency and experience with Microsoft Office and related productivity tools.
Demonstrated ability to manage complex schedules and multiple priorities with exceptional attention to detail.
Ability to exercise sound judgment and strategic thinking in support of executive decision-making.
Excellent written and verbal communication skills.
Proven ability to handle sensitive and confidential information with discretion.
Professional judgment and discretion
Organizational and time-management excellence
Proactive problem-solving
Strong interpersonal and relationship-building skills
Adaptability and resilience in a fast-paced environment
Commitment to diversity, equity, inclusion, and belonging in higher education

Nice To Haves

Experience supporting senior academic leadership in a higher education setting.
Familiarity with university governance, academic affairs, and faculty processes.
Experience with project management
Experience working in a large, decentralized organization or system environment.

Responsibilities

Serve as the primary administrative support for the Provost, managing a highly complex calendar involving internal and external stakeholders, academic leadership, and system-level engagements.
Anticipate needs, prioritize competing demands, and proactively resolve scheduling conflicts.
Assess and triage requests for the Provost’s time, ensuring alignment with priorities.
Coordinate logistics for meetings, events, and engagements, including room reservations, agendas, materials and follow-up.
Serve as a primary point of contact for internal and external scheduling communications.
Prepare, proofread, and edit correspondence, reports, presentations, briefing materials, and policy documents.
Manage confidential information with the highest level of discretion and professionalism.
Coordinate daily operations of the Office of the Provost to ensure efficiency, responsiveness, and alignment with institutional priorities.
Serve as a key point of contact between the Provost’s Office and campus leadership, faculty, staff, students, and external partners.
Track deadlines, follow up on action items, and ensure timely completion of initiatives and commitments.
Maintain records, files, and official documents in accordance with university policies.
Manage travel coordination, reimbursements, expense reports, memberships, and subscriptions.
Support procurement, supplies, facilities coordination, and general office administration.
Ensure compliance with university policies, governance standards, and deadlines.
Support academic leadership activities, including meetings of deans, associate provosts, faculty governance bodies, and senior leadership teams.
Coordinate preparation and logistics for high-level meetings, retreats, and major academic events.
Assist with onboarding and transition support for academic leaders, as needed.
Act as a liaison between the Provost and internal/external stakeholders, exercising sound judgment regarding information flow and prioritization.
Build and maintain strong relationships with faculty, staff, students, leaders, system offices and community partners.
Coordinate across executive offices to ensure alignment and collaboration.
Draft and coordinate communications on behalf of the Provost, including emails, announcements, and reports.
Maintain organized records and document management systems for the Provost’s Office.
Represent the Provost’s Office with professionalism, diplomacy, and discretion.
Provide administrative and coordination support for strategic initiatives led by the Provost, including accreditation, academic planning, and system-wide projects.
Monitor timelines, gather information, and support implementation efforts as assigned.
Assist with special projects and analyses that advance the mission and goals of CU Denver.