Executive Assistant to the President

Johnson & Johnson • Jacksonville, FL

1d • Onsite

About The Position

The Executive Assistant to the President serves as a strategic administrative partner, providing high‑level executive and operational support to the President, Vision Care, LATAM & Canada Vision, and the Vision Care Leadership Team. This role enables executive effectiveness through proactive planning, prioritization, independent judgment, and disciplined execution across North America and Latin America.

Requirements

• High School Diploma or equivalent.
• Minimum of six (6) to eight (8) years of progressively responsible administrative experience, including executive‑level support.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Strong proficiency in Microsoft Office applications and enterprise collaboration tools.
• Proven ability to work independently, manage competing priorities, and operate effectively in a matrixed organization.

Nice To Haves

• Associate’s or Bachelor’s degree.
• Certified Administrative Professional (CAP) credential.
• Experience supporting senior executives in a global or highly matrixed environment.

Responsibilities

• Provide comprehensive executive administrative support including complex calendar management, global travel coordination, expense management, records administration, and leadership communications.
• Act as a primary liaison between the Office of the President, senior Johnson & Johnson leaders, and external stakeholders, demonstrating professionalism, discretion, and strong judgment.
• Independently manage executive inbox and correspondence, prioritizing and surfacing critical communications while minimizing non‑essential activity.
• Lead long‑range calendar planning, balancing business needs with executive effectiveness by protecting focus time, travel buffers, and key business milestones.
• Coordinate complex leadership meetings, conferences, and multi‑day engagements, aligning agendas, logistics, and stakeholder expectations.
• Prepare, compile, and maintain leadership‑ready presentations, briefings, and documentation by assembling relevant data, metrics, and information.
• Maintain executive Factbook materials and business reference resources in both digital and physical formats, ensuring accuracy, accessibility, and compliance.
• Act on behalf of the President within enterprise systems including Outlook, Workday, ADP, and NAGs, monitoring workflows, approvals, and time‑sensitive actions.
• Serve as liaison for EH&S office safety responsibilities, facilities requests, and departmental office supply coordination in accordance with corporate policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED