Executive Assistant to the President/Rector

Sacred Heart Major Seminary • Detroit, MI

8d • Onsite

About The Position

The Executive Assistant to the President/Rector provides comprehensive administrative, relational, and communication support to the President/Rector and assists with the effective operation of seminary functions. This position serves as a key point of coordination and communication, helping to foster a welcoming, professional, and mission-focused environment that promotes authentic discernment for priestly vocations and lay ministry.

Requirements

• Possesses an Associate’s Degree or better; three years of administrative experience or its equivalent.
• Demonstrates excellent organization, relational, and communication skills.
• Demonstrates strong computer skills, especially in the use of the Google Applications, Microsoft Word, Excel, Publisher, Power Point, and the capacity to become proficient in other applications, including student information systems.
• Demonstrates ability to maintain a high degree of confidentiality.
• Demonstrates commitment to supporting and advancing the mission of the Church and Sacred Heart Major Seminary.

Responsibilities

• Receives office visitors, telephone calls, and e-mails, and communicates information as necessary.
• Processes mail, maintains office files, makes copies, and shreds appropriate documents.
• Handles office correspondence, including letter and memo processing.
• Creates, composes, and edits administrative correspondence, forms, and documents
• Sorts, organizes, and files institutional records in digital and physical formats in accordance with seminary policies and procedures
• Responsible for scheduling and maintaining multiple calendars
• Attends Board of Trustee’s meetings and prepares meeting minutes
• Arranges travel plans and itineraries.
• Maintains inventories of office supplies for the Seminary
• Responsible for reconciling and coordinating credit card expenses
• Handles all aspects of the US Postal stamp machine and billings
• Plans and schedules President/Rector meetings and correspondence
• Plans and coordinates SHMS events
• High level interdepartmental cooperation
• Responsible for inputting new seminarian student information in the Student Information System
• Handles confidential and sensitive documents
• Maintains and coordinates room requests (i.e., Chapel, Ward Library, Auditorium, Boardroom) and accommodations for overnight guests.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree