Executive Assistant to the Office of the CEO

United Vein & Vascular Centers • Tampa, FL

3d • Onsite

About The Position

The Executive Assistant to the Office of the CEO provides comprehensive administrative and operational support to the CEO and the senior executive team. This role ensures seamless coordination across executive priorities, facilitates communication between the CEO’s office and internal/external stakeholders, and supports strategic initiatives. The position requires exceptional organizational skills, discretion, and the ability to manage complex tasks in a dynamic environment.
This position is onsite at our corporate office in Tampa, FL

Requirements

• Bachelor’s degree preferred or equivalent experience.
• Minimum 5+ years in similar role, supporting senior executives or executive offices in a scaled corporate environment
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Excellent judgment and decision-making skills
• Ability to anticipate needs, and bias to take action proactively.
• Strong problem-solving skills with ability to navigate ambiguity.
• Expert in Microsoft Office Suite and highly proficient in collaboration tools (Teams, Monday, etc.); able to quickly learn and incorporate other productivity enabling technologies into workflows.
• Dependable: Able to meet reliable attendance and punctuality standards for the role.

Nice To Haves

• Interaction with board of directors, private equity, or venture capital sponsors strongly preferred.
• Healthcare managed services experience strongly preferred.

Responsibilities

• Office Coordination: Serve as the central point of contact for the Office of the CEO, ensuring alignment across executive activities and priorities.
• Calendar & Scheduling: Manage and optimize the CEO’s calendar, including high-level meetings, travel arrangements, and preparation for engagements.
• Executive Communications: Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO’s office; ensure timely and accurate communication.
• Meeting & Event Management: Coordinate executive meetings, board sessions, and special events; prepare agendas, materials, and track follow-up actions.
• Project & Initiative Support: Assist with strategic projects and initiatives led by the Office of the CEO, including research, analysis, and reporting.
• Stakeholder Engagement: Build and maintain strong relationships with internal teams and external partners to facilitate collaboration and information flow.
• Confidentiality & Compliance: Handle sensitive information with the highest level of discretion and ensure compliance with organizational policies. Maintains the confidentiality and security of Protected Health Information (PHI) in accordance with UVVC policies, the Health Insurance Portability and Accountability Act (HIPAA), and other applicable laws and regulations. PHI is a top priority of our organization.
• Travel & Expense Management: Oversee complex travel logistics and process expense reports accurately and promptly.

Benefits

• Competitive salary and bonus structure
• Comprehensive benefits package (medical, dental, vision, 401k, PTO)
• Opportunity to make a direct impact on the growth and success of a leading physician-owned healthcare practice
• Collaborative, mission-driven work culture

What This Job Offers

• Job Type: Full-time
• Career Level: Executive