Executive Assistant to the CEO

MILES TECHNOLOGY SOLUTIONS LLC • Charlotte, NC

1d • Hybrid

About The Position

Miles Enterprise Solutions is seeking a proactive, tech-savvy Executive Assistant (EA) to provide high-level administrative, operational, and strategic support to the CEO. The ideal candidate is a detail-oriented professional who thrives in a dynamic, fast-paced environment, demonstrates strong judgment, and embraces technology—including AI tools—to enhance efficiency and effectiveness. This role serves as a trusted partner to the CEO and will manage complex scheduling, communication, research, and coordination across internal teams, clients, and partners.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• 3+ years of executive-level administrative or operational experience.
• Strong proficiency in Microsoft 365 (Teams, Outlook, Excel, SharePoint, PowerPoint) and collaboration tools.
• Familiarity with Salesforce CRM or other project management platforms.
• Demonstrated experience using AI tools to support scheduling, writing, research, or analysis.
• Excellent communication, writing, and interpersonal skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Discretion and confidentiality are essential.

Nice To Haves

• Interest in technology, consulting, or workforce development sectors.
• Experience supporting executives in a small business environment.
• Ability to work independently and exercise sound judgment under pressure.

Responsibilities

• Manage and prioritize the CEO’s calendar, meetings, and travel logistics.
• Prepare correspondence, presentations, and reports on behalf of the CEO.
• Handle confidential information with discretion and professionalism.
• Anticipate executive needs and proactively manage follow-ups and priorities.
• Leverage tools such as Microsoft 365, Salesforce, and AI-driven assistants (e.g., ChatGPT, Copilot, Notion AI) to automate and streamline workflows.
• Maintain digital records, track KPIs, and develop dashboards or briefings using available software tools.
• Research, test, and recommend new digital tools that enhance productivity and communication.
• Support cross-departmental coordination and communication to ensure alignment with strategic goals.
• Assist in preparing executive summaries, meeting agendas, and post-meeting action items.
• Support SharePoint site development and content
• Support project tracking, data entry, and task automation for leadership initiatives.
• Serve as the point of contact between the CEO and external partners, clients, and vendors.
• Draft professional correspondence and communication on behalf of the CEO.
• Support contract opportunities and proposal responses.
• Support logistics for executive meetings, board presentations, and community events.

Benefits

• Competitive hourly rate based on experience.
• Flexible hybrid work environment.
• Professional development and training opportunities.
• Opportunity to work closely with senior leadership on high-impact initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level