Executive Assistant to the CEO

RFG Advisory LLC • Vestavia Hills, AL

6d • Onsite

About The Position

We’re hiring a high-performance Executive Assistant to support our CEO who is a fast-moving, detail-driven executive. This is an on-site, full-time role at our Birmingham headquarters.

If you excel at precision, thrive in high-growth environments, and love being the strategic right hand to senior leadership, this role puts you at the heart of RFG’s operations.

This is not just administrative support, it’s a business-critical partnership where you will manage complex calendars, travel, logistics, inbox oversight, events, executive projects, and real-time communications. You’ll anticipate needs, remove barriers, and keep the CEO moving with clarity and focus.

Requirements

• Highly organized, proactive, and committed to getting it right the first time
• Calm under pressure and strong at managing competing priorities
• Trusted with confidential information; professional and discreet
• A strong communicator with exceptional judgment and follow-through
• Someone who anticipates needs and brings structure to fast-moving environments
• Bachelor’s degree preferred
• 3–5 years supporting C-suite executives (high-growth experience a plus)
• Advanced time management, prioritization, and systems thinking
• Mastery of Microsoft Office + comfort with scheduling/video conferencing tools
• High integrity, professionalism, and polished communication skills

Responsibilities

• Manage and own a complex, shifting executive calendar
• Oversee a high-volume inbox with priority filtering and response management
• Coordinate all travel logistics (flights, hotels, cars)
• Prep for meetings, give timely cues, and launch Zoom sessions
• Support strategic planning and schedule C-suite meetings
• Ensure CEO arrives at all meetings on time
• Support executive-level projects, research, and presentation prep
• Handle occasional personal tasks to maximize CEO focus
• Serve as a warm, polished point of contact for Advisors and guests

Benefits

• Competitive salary + annual bonus
• Generous PTO + paid holidays + charitable volunteer day
• Health, dental, vision + company stipend
• 401(k) with Safe Harbor contribution
• Paid parental leave
• Company-paid life & disability insurance
• FSAs + HSA options
• Cell phone reimbursement, Surface Pro, home office setup
• Professional development support
• Lots of RFG swag

What This Job Offers

• Job Type: Full-time
• Career Level: Executive