Executive Assistant, Office of the CEO

Silicon Valley Leadership Group•San Jose, CA

1d•$100,000•Onsite

About The Position

The Silicon Valley Leadership Group (SVLG) is the leading business association representing the innovation economy and its ecosystem. SVLG brings together CEOs and senior executives from the region’s most innovative companies to address shared challenges, shape public policy, and advance solutions that strengthen California’s economic competitiveness and quality of life. SVLG is seeking a highly organized, proactive, and trusted Executive Assistant to support our CEO and the broader Office of the CEO. Reporting to the Chief of Staff to the CEO, this role is crucial in helping the CEO stay focused on the right priorities by managing time, communications, and logistics with care, discretion, and good judgment. In addition to supporting the CEO, this role will help with scheduling for members of the senior leadership team, draft and manage executive communications, coordinate events and meetings, and support day-to-day office and operational needs. You’ll be a key partner to the Chief of Staff to the CEO and a steady presence in a fast-moving, high-visibility environment. This is an in-person role based in San Jose. It’s a great fit for a professional who enjoys being at the center of things, thrives in a dynamic environment, and takes pride in being a positive, culture-shaping force within an impact-driven organization.

Requirements

5-7 years of proven experience supporting senior executives, preferably in a fast-paced, dynamic organization
Exceptional organizational skills with strong attention to detail and the ability to manage competing priorities
Ability to operate effectively in a fast-paced environment while maintaining professionalism and discretion
Excellent written and oral communication skills
Strong judgment and the ability to handle sensitive and confidential information
Collaborative mindset and demonstrated ability to serve as a values ambassador within an organization
Proficiency with common productivity tools (Google Workspace, Microsoft Office, Zoom, etc.)
Familiarity with AI productivity tools is a must

Nice To Haves

Experience supporting executives who regularly engage with Fortune 500 CEOs, elected officials, or equivalent stakeholders
Preferred experience working directly for a senior executive at a Silicon Valley technology company
Knowledge of Salesforce, or other CRM systems is preferred, but not required

Responsibilities

Manage the CEO’s complex calendar, including scheduling external and internal meetings, board-related engagements, travel coordination, and priority setting
Anticipate scheduling conflicts and proactively recommend solutions that align with organizational priorities
Provide scheduling support for senior leadership team members as priorities require
Support executive correspondence, including drafting, editing, and managing written communications on behalf of the CEO in coordination with the Chief of Staff, SVP, Strategy & External Affairs, and other senior leadership
Ensure communications are timely, accurate, and aligned with SVLG’s voice, brand, and strategic priorities
Coordinate communications and scheduling with external and internal stakeholders engaging with the Office of the CEO, including elected officials, Fortune 500 CEOs, and other senior business executives
Provide significant logistical and administrative support for SVLG events, convenings, and executive-level meetings
Assist with the preparation of materials for board meetings, leadership meetings, and high-level external engagements
Coordinate with internal teams and external partners to ensure smooth execution of events and meetings
Partner closely with the Chief of Staff to ensure effective execution, escalation, and prioritization within the Office of the CEO
Support regular office management needs, including coordination with vendors, facilities, and shared services
Help maintain organized systems for files, contacts, and executive records
Assist with special projects and cross-functional initiatives as needed