Executive Assistant, Office of the CEO

Hut 8 • Miami, FL

2d • Onsite

About The Position

We are seeking an exceptional Executive Assistant, Office of the CEO to support our CEO in a fast-paced, high-growth environment. This role is fully in-office in Miami and requires someone who is highly organized, proactive, discreet, and capable of operating at a very high level with long hours and shifting priorities. This is not a traditional executive assistant role. You will act as a true extension of the CEO — anticipating needs, managing complexity, and ensuring the CEO operates with focus, clarity, and efficiency every day. The effectiveness of the CEO directly impacts the success of the company. This role sits at the center of the organization and is critical to ensuring the CEO’s time, energy, and focus are aligned with the company’s highest priorities. For the right person, this is a high-impact role with significant exposure and room to grow.

Requirements

• 5–10+ years of experience supporting a senior executive or CEO in a demanding, high-intensity environment.
• Exceptional organizational skills, attention to detail, and strong operational judgment.
• A proactive, ownership-driven mindset—you anticipate needs, push through obstacles, and find solutions without waiting for direction.
• Ability to think strategically while executing flawlessly day to day; you connect the big picture to immediate action.
• Clear, polished written and verbal communication skills, with the confidence to interact with senior leaders and external stakeholders.
• Comfort operating as an extension of the executive across both professional responsibilities and select personal matters, with absolute discretion and trust.
• High emotional intelligence, discretion, and professionalism when handling sensitive information.
• Resilience under pressure—you move with urgency (not recklessness), stay calm in chaos, and handle long hours and intensity.
• Strong technical and administrative capability across calendar systems, email, travel logistics, and productivity tools.
• A builder’s mentality: you create structure where none exists and continuously improve systems and processes.
• Comfort working fully in-person in a fast-moving office environment, with flexibility to support early mornings, evenings, and occasional weekends.

Responsibilities

• Act as a trusted partner to the CEO, managing priorities and protecting time.
• Anticipate needs, identify issues early, and proactively solve problems independently without waiting for direction.
• Track key commitments, deadlines, and action items and drive them to completion.
• Manage a complex, dynamic calendar across multiple time zones.
• Own all domestic and international travel planning and logistics with precision and speed, including detailed itineraries.
• Manage inbox flow and draft polished, executive-level correspondence, emails, and communications as needed.
• Ensure all meetings run seamlessly—materials prepared, logistics confirmed, technology set, and outcomes captured.
• Oversee the administrative operations of the Office of the CEO, maintaining an organized, well-run workspace and systems.
• Serve as a primary point of contact between the CEO and internal and external stakeholders, including board members, investors, and senior leaders.
• Partner closely with the Chief of Staff and leadership team to ensure information flows efficiently and accurately.
• Maintain absolute discretion and professionalism when handling confidential and sensitive information.
• Build and maintain systems that streamline workflow, communication, and follow-through for the Office of the CEO.
• Continuously improve processes related to scheduling, meeting prep, follow-ups, and executive operations.
• Conduct research, compile information, and help move initiatives forward as needed.
• Be physically present in the Miami office five days per week.
• Provide flexible support during early mornings, evenings, and occasional weekends as required.
• Support the CEO during travel, key meetings, and critical business moments.

Benefits

• Hut 8 offers a benefits and wellness program that includes medical, dental, vision, life, and short-term and long-term disability insurance, as well as paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees