Executive Assistant to the Head of School

Montessori School of Raleigh•Raleigh, NC

6d•Onsite

About The Position

The Montessori School of Raleigh (MSR) & Carolina Preparatory Academy (Carolina Prep) is seeking an Executive Assistant to the Head of School, with a start date in June 2026. This role requires providing high-level administrative and strategic support, exercising exceptional discretion, sound judgment, and strong communication skills. The Executive Assistant will play a critical role in supporting the Head of School and serving as a key liaison to the Board of Trustees and the Leadership Team. The school welcomes applications from highly qualified individuals with experience working with non-profit boards and/or serving in an executive assistant role within an independent school or similarly mission-driven organization. Established in 1974, MSR & Carolina Prep is a vibrant and exceptional independent Montessori and International Baccalaureate (IB) World School in the Triangle area, serving over 400 students aged 15 months through 18 years. The institution is committed to the intellectual, ethical, and personal development of its students. Its Montessori programs for Toddler - Upper Elementary students (15 months - grade 6) are located on a 10-acre campus in North Raleigh, comprising five buildings in a child-centered, village-like setting surrounded by wetlands and protected forest. The International Baccalaureate Middle Years and Diploma programmes for middle and high school students (grades 6 - 12) are housed on an expansive 40-acre wooded campus in the Brier Creek neighborhood of Durham. Driven by core values of “Respect,” “Integrity,” “Community,” and “Love of Learning,” MSR and Carolina Prep welcomes prospective employees of all backgrounds and is committed to attracting and retaining the highest quality faculty and staff through a comprehensive compensation plan, including competitive salary and an expansive benefits package. MSR and Carolina Prep are accredited by AMS and Cognia, and authorized by the IBO.

Requirements

Has a bachelor's degree and at least 5 years experience in an office or administrative setting, or any appropriate combination of education and work experience.
Is committed to the mission and core values of MSR & Carolina Prep, which include “Respect, Integrity, Community, and Love of Learning.”
Maintains confidentiality and understands, appreciates, and is sensitive to a diverse community.
Understands the importance of and is committed to creating positive perceptions with all who engage with the School and has the ability to manage conflict.
Has excellent organizational skills, is detail-oriented, and has ability to work on multiple projects successfully.
Possesses solid analytical, problem-solving, and critical-thinking skills, and takes initiative and follows through in order to achieve goals.
Possesses strong interpersonal and teamwork skills, with a professional and empathetic approach.
Is competent in database systems, and has a willingness to learn Veracross.
Is proficient with Mac OS Google applications.
Develops strong working relationships with employees at all levels of the institution.
Owns results and is proactive and strategic in their planning
Strives for continuous improvement and solicits feedback to improve service.
Projects a can-do approach to problems and persistence in the face of adversity.
Possesses a healthy sense of humor

Responsibilities

Provides support to the HOS in all administrative duties including but not limited to maintaining an active calendar, scheduling appointments, preparing briefing materials for the Board of Trustees, and communicating with both external and internal constituents with discretion
Supports HOS communication with internal departments and community constituents, such as programming and sending HOS communications through Veracross for in-service days, the weekly employee newsletter, etc.
Maintains HOS office files, including budget and credit card reconciliation reports
Provides all logistical and document preparation for meetings of the Board of Trustees as directed by the HOS
Records and prepares minutes for the Board and committee meetings as assigned, and prioritizes relationships and needs of the Board members in the coordination of meetings and events
Serves as second point of contact for incoming phone calls to MSR; transmits calls and messages in a professional, timely, and efficient manner
Greets visitors and provides a thoughtful, warm presence, and provides guidance to parents, guests, students, and employees
Supports the Lower School Campus Operations coordinator when necessary on the visitor management system
In partnership with the Lower School Campus Coordinator, maintains the all-school and administrative calendars in Veracross and Google
Oversees meetings that take place in the Idea Suite, providing coordination and support as needed, including virtual meeting/intercom set-up, refreshments, and food ordering
Manages all-school events and supports MSR and Carolina Prep Division Directors and the Event Coordinator with other school-sponsored events as needed
Manages budgeting log related to front office inventory and manages restock of office snacks and refreshments as needed
Manages school memberships, rosters, and survey submissions such as American Montessori Society, National Association of Independent Schools, North Carolina Association of Independent Schools, and North Carolina Division of Non-Public Education
Partners with the advancement team to complete as needed projects related to admissions, development, and communications and marketing
Other duties assigned by the Head of School