Executive Assistant to the Head of School
About The Position
The Executive Assistant to the Head of School provides comprehensive administrative and logistical support to the Head of School office, including managing schedules, correspondence, personnel onboarding and paperwork, event/travel coordination, and Board of Advisors support. In addition, this position works closely with the Advancement team to support school initiatives and with the Finance Department on personnel paperwork coordination. The Executive Assistant must be faith-filled and committed to the school mission, enjoying work in a fast-paced, high school environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to juggle multiple priorities. The Executive Assistant will feel comfortable working independently on projects, must have technology experience, and the ability to handle confidential matters with discretion and diplomacy. This role has outward facing duties, engaging with alumni, families and friends of Bishop Ireton, and assisting with events as needed throughout the school year. This is a full-time position in-person at 40 hours per week, 12 months per year.
Requirements
- Ability to exercise good judgment in a variety of situations
- Strong written and verbal communication skills
- Strong administrative skills
- Strong organizational skills
- Ability to juggle multiple priorities
- Comfort working independently on projects
- Technology experience
- Ability to handle confidential matters with discretion and diplomacy
- Bachelor's degree
- Minimum of two to three years of experience supporting executives or having transferable professional skills, preferably in a non-profit organization
- Proficient with Google Suite and Microsoft Office
- Ability to navigate and learn a school portal system
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including faculty, staff, board members, parents and donors
- Collaborative approaches to problem-solving
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion
- Adaptable to various competing demands
- Demonstrate customer/client service and response
- Demonstrated ability to meet deadlines in a fast-paced environment
Responsibilities
- Managing schedules
- Managing correspondence
- Personnel onboarding and paperwork
- Event/travel coordination
- Board of Advisors support
- Supporting school initiatives with the Advancement team
- Coordinating personnel paperwork with the Finance Department
- Engaging with alumni, families, and friends of Bishop Ireton
- Assisting with events as needed throughout the school year
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What This Job Offers
Job Type
Full-time
Career Level
Executive
