Executive Assistant to the Office of the Founder & Executive Chairman

Signature Performance, Inc.•Omaha, NE

2d•Onsite

About The Position

This role provides high-level administrative support to the Founder & Executive Chairman, Executive Advisor to the Chairman, and Senior Director of Community Affairs. Key responsibilities include managing schedules, serving as a primary point of contact, coordinating meetings and events, managing documents and projects, conducting research, and handling travel arrangements. The position requires a proactive, solution-oriented individual with strong organizational, communication, and tech-savvyskills. Confidentiality and discretion are paramount. The role may also involve assisting with personal needs and events outside standard working hours, requiring flexibility and adaptability.

Requirements

Minimum 7 years' experience in a professional, business, or administrative or role with a demonstrated track record for supporting highly organized leaders.
A bachelor's degree is preferred, although strong experience in administrative support may be considered in lieu of formal education.
Strong Organizational Skills: Ability to manage multiple tasks and priorities with attention to detail.
Effective Communication: Strong written and verbal communication skills for interacting with stakeholders.
Time Management: Skilled in managing executives' time efficiently, often in fast-paced environments.
Tech-Savvy: Proficiency in office software (e.g., Microsoft Office Suite, video conferencing platforms, mobile devices/app support) and familiarity with project management tools.
Confidentiality & Discretion: Comfortable handling sensitive information and maintaining confidentiality.
Adaptability: Able to adjust to changing priorities and tasks.
U.S. Citizenship or naturalized citizenship is required for this position.
All work on all positions at Signature Performance must be completed in the continental United States, Alaska, or Hawaii.

Nice To Haves

Strong knowledge of the business landscape.
Connected in the Omaha community with strong knowledge of the business landscape.

Responsibilities

Provide high-level administrative support including managing schedules, appointments, and monitoring effectiveness of time of the Founder & Executive Chairman, Executive Advisor to the Chairman, and Senior Director of Community Affairs.
Serve as the primary point of contact between the Founder & Executive Chairman with their internal/external stakeholders. Handle phone calls, emails, and correspondence on behalf of the executives. Be a positive ambassador for the Office.
Schedule and coordinate meetings, and events, including preparing agendas, organizing materials, and taking minutes. Ensure the Founder & Executive Chairman and those within the Office are prepared and briefed ahead of meetings.
Create and manage reports, presentations, and other business documents. Ensure that important files and information are properly organized and easily accessible in preparation for both virtual and on-site meetings.
Support in managing projects, including tracking timelines, follow-ups, and progress reports. May assist in developing strategic plans or initiatives.
Conducts research and gathers information, preparing summaries and reports that executives will use regularly.
Support the synergies between functions of the Founder & Executive Chairman and others on his team to ensure a successful team working environment with the same scope of influence.
Uses discretion, experience, judgment, and knowledge of the organization for facilitating activities.
Proactively address issues or concerns that arise, finding solutions to challenges before they escalate.
Plan, schedule, and coordinate travel arrangements, including flights, accommodation, and itineraries.
Handle sensitive and confidential information with discretion.
Additional duties as assigned or when required.