Executive Assistant to the Head of School and Dean

GDG on Campus | University of Sydney•Coral Gables, FL

16h•A$117,133 - A$127,610•Hybrid

About The Position

A unique opportunity to work at the heart of the University of Sydney Law School, providing trusted, high level support to the Head of School and Dean in a dynamic, high impact role. Join one of Australia's most respected law schools. The University of Sydney Law School combines outstanding teaching, influential research, and strong industry connections to prepare students for successful and meaningful legal careers. Committed to shaping the next generation of legal professionals, the School offers a dynamic, intellectually rigorous learning environment that inspires critical thinking, innovation, and leadership. As the first point of contact on behalf of the Head of School and Dean, you will play a critical role in managing complex workflows, prioritising correspondence, and ensuring the timely resolution of enquiries and matters of significance. Leveraging your strong relationship management and communication skills, you will collaborate effectively with senior stakeholders across the University and external industry partners to support the School's strategic objectives and deliver service excellence. This pivotal role sits at the very heart of the Law School, offering a unique opportunity to work closely with senior leadership and contribute to the effective operation of the Dean's Office and, more broadly, the Dean’s Unit. The role therefore requires an on-campus presence three days per week at a minimum and as required by the Head of School and Dean and Deputy Dean.

Requirements

Relevant tertiary qualification and/or an equivalent combination of education, training and significant relevant professional experience
Demonstrated experience providing high-level executive and administrative support in a complex organisation, preferably within higher education or a similarly large and multifaceted environment
Exceptional organisational, time management and prioritisation skills, with the ability to manage competing demands, coordinate multiple activities simultaneously and consistently meet deadlines
Highly developed written communication skills, including the ability to prepare professional correspondence, briefing papers, reports and other documentation for senior leaders
Advanced proficiency in Microsoft Office applications and digital collaboration tools, with extensive experience in complex diary management, meeting coordination and information management systems
Strong interpersonal and stakeholder management skills, with the ability to build effective relationships, handle sensitive enquiries, negotiate outcomes and provide a high standard of customer service
Proven ability to exercise sound judgement, discretion and initiative when managing confidential matters, navigating governance processes and supporting senior executive decision-making.

Responsibilities

Provide high-level, confidential executive support to the Dean and Deputy Dean, including proactive diary management, coordination of meetings, travel, expenses, and preparation of briefings and correspondence
Act as the first point of contact on behalf of the Dean and Deputy Dean, managing complex enquiries, coordinating executive priorities, and ensuring the efficient operation of the Dean's Office
Support the effective operation of Sydney Law School's leadership through the coordination of governance and committee activities, including meeting preparation, agendas, minutes, action tracking, and follow-up activities
Coordinate strategic initiatives, leadership priorities and executive projects, ensuring actions, deadlines and deliverables are effectively managed
Maintain effective document management, governance and information systems, including SharePoint and collaboration platforms
Build strong relationships with senior stakeholders across the University and external partners, while ensuring compliance with University policies and contributing to continuous improvement initiatives
Manage travel, expense and procurement processes in accordance with University policies and financial requirements.