Executive Assistant to the Dean

Mercer University•Macon, GA

2d•Onsite

About The Position

The School of Business is searching for an Executive Assistant to the Dean on the Macon, Georgia campus. The Executive Assistant will assist the Dean’s Office and Program Directors with a large variety of duties, especially web- and technology-based. Technology-related duties include extensive knowledge of the Microsoft Office suite, learning management systems, student academic record systems, and Workday. This position must provide the Dean’s Office with the necessary information to effectively lead the School of Business and carry out its day-to-day operations in Macon. The Executive Assistant must be able to assume full responsibility, frequently working independently, to see assigned duties and projects through to completion in an efficient and effective way with little or no direct supervision. Requiring excellent written and oral communication skills, this position must have the knowledge and communication skills to work well with the faculty, staff, and students to assure our students the best educational experience possible. The Executive Assistant will also handle accounting, payroll, budgeting, and personnel assistance. Other duties of this position include staff assignments, arranging meetings and functions, and supervising and hiring student workers and other staff. This position generally works independently with little or no supervision, and the responsibilities handled are intended to ensure the efficient operation of the School of Business in Macon and all its related degree programs and constituencies. The Executive Assistant will also support the Director of Operations on the Macon Campus, by assisting with AACSB reports, faculty evaluation, supplies and office management, recruiting and supervising student workers, handling special events such as faculty meetings and graduation reception, and serving as a liaison to the Macon campus faculty.

Requirements

A bachelor's degree from an accredited college/university and one year of prior administrative support experience is required.
In lieu of education, equivalent directly relevant experience will be considered.
Extensive knowledge of the Microsoft Office suite.
Ability to learn learning management systems, student academic record systems, and Workday.
Excellent written and oral communication skills.
Ability to work independently, demonstrating self-reliance and initiative.
Ability to expedite office workload without supervision, exercise judgment in prioritizing tasks and respond professionally and efficiently to new situations that have not been previously encountered while managing heavy workload.
Ability to quickly learn how Stetson-Hatcher School of Business (SHSB) functions in order to work with maximum efficiency and effectiveness and quickly assimilate knowledge to implement and give understandable interpretations of SHSB policies.
Self-starter with progressive administrative experience with the ability to adapt quickly and maintain attention to detail while working under pressure and dealing with interruptions.
Experience with or ability to learn basic HR processes to help facilitate the recruiting of student workers and adjunct faculty and performance evaluations of staff and faculty, enabling this person to provide greater support to the Dean, Associate Dean, and/or Director of Operations.
Strong organizational skills to help run the office efficiently and effectively.
Initiative to prioritize, begin, and complete projects within a given time frame and without direct supervision.
Ability to quickly learn the university’s policies to work well with other departments/schools.
Strong interpersonal skills with the ability to communicate effectively in both written and verbal forms.
Demonstrated capability of handling sensitive and confidential data/information.
Successful criminal history check.

Responsibilities

Assist the Dean’s Office and Program Directors with a large variety of duties, especially web- and technology-based.
Provide the Dean’s Office with the necessary information to effectively lead the School of Business and carry out its day-to-day operations.
Assume full responsibility, frequently working independently, to see assigned duties and projects through to completion in an efficient and effective way with little or no direct supervision.
Handle accounting, payroll, budgeting, and personnel assistance.
Handle staff assignments, arranging meetings and functions.
Supervise and hire student workers and other staff.
Support the Director of Operations on the Macon Campus by assisting with AACSB reports, faculty evaluation, supplies and office management, recruiting and supervising student workers, handling special events such as faculty meetings and graduation reception, and serving as a liaison to the Macon campus faculty.