Executive Assistant to the Dean, College of Business

CSU Careers•Sacramento, CA

1d•Onsite

About The Position

This position provides a wide variety of professional support to the Dean of the College of Business Administration. Assignments are received from, carried out for, and reported to the Dean. This position supports the Dean at events and during activities on and off campus as required in support of state and non-state supported programs including undergraduate and graduate programs required and appropriate; advises the Dean, providing extensive professional assistance, project management, and recommendations on College issues; and performs highly responsible and independent work covering a broad range of college activities in consultation with the Dean and other College administrators and directors. This position is responsible for coordinating the day-to-day communications, organization, and activities of the Dean's office. This is a professional position requiring extensive experience with public relations, higher education settings, business and other professional organizations with exceptional analytical and communication skills. Responsibilities may include drafting and revising materials for presentation, drafting and/or reviewing reports and correspondence; following up on issues and activities; compiling and organizing information; coordinating Advisory Board meetings with the Development Analyst, Dean's level committee, staff meetings and professional development activities; preparing agendas; and taking meeting minutes. Incumbent provides lead work direction and supervision to student assistant(s).

Requirements

Equivalent to a bachelor's degree in a related field and two years of relevant experience.
An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.
Experience providing administrative support in an executive level office.
Experience with project management and coordination.
Knowledge of Supervisory principles and practices.
Knowledge of modern computer-based research and evaluation practices.
Knowledge of office coordination principles and practices.
Knowledge of Customer Service principles.
Knowledge of English language, grammar, and punctuation.
Knowledge of modern office procedures, methods, and equipment.
Knowledge of meeting and/or special event scheduling and coordination techniques.
Knowledge of recordkeeping principles.
Knowledge of basic budgeting principles.
Knowledge of standard office programs (e.g. Microsoft Word, PowerPoint).
Skills in collaboration with others in a complex organization and effective time management of projects including work with all members (staff and faculty) inside and outside the organization.
Exceptional interpersonal skills and strong managerial ability.
Ability to interact and influence at the most senior levels of an organization and to work collaboratively across functions, levels and departments toward shared objectives with discretion and confidentiality.
Ability to analyze programs and projects and recommend improvements.
Ability to manage and maintain calendars.
Ability to manage office operations.
Ability to compose a variety of business correspondence.
Ability to plan, organize, schedule, and prioritize details for meetings, special events, and other related events.
Ability to maintain records and files.
Skills in standard office programs (e.g. Microsoft Word, PowerPoint).
Communication and interpersonal skills as applied to interaction with subordinates, coworkers, supervisors, the general public, etc. sufficient to exchange or convey information to give and receive work direction.
Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Ability to complete the background check process.

Nice To Haves

Five (5) years of experience managing and supporting an executive level office in a complex organization.
Experience working in higher education.

Responsibilities

Provides a wide variety of professional support to the Dean of the College of Business Administration.
Supports the Dean at events and during activities on and off campus.
Advises the Dean, providing extensive professional assistance, project management, and recommendations on College issues.
Performs highly responsible and independent work covering a broad range of college activities.
Coordinates the day-to-day communications, organization, and activities of the Dean's office.
Drafting and revising materials for presentation.
Drafting and/or reviewing reports and correspondence.
Following up on issues and activities.
Compiling and organizing information.
Coordinating Advisory Board meetings with the Development Analyst, Dean's level committee, staff meetings and professional development activities.
Preparing agendas.
Taking meeting minutes.
Provides lead work direction and supervision to student assistant(s).