Executive Assistant to the Head of International Affairs & International Project Coordinator

Chevron•Washington DC, WA

About The Position

The Executive Assistant/Project Coordinator provides administrative and analytical support to Chevron’s International Government Affairs (IGA) SVP and team, with a focus on international aspects of the government affairs portfolio. The role supports executive operations, project coordination, stakeholder engagement, event planning, travel, compliance, and tracking international advocacy in support of Chevron’s global business strategies. It helps foster team cohesion and alignment while streamlining processes and communication. The position coordinates internal and external meetings, executive visits, travel arrangements, conference calls, and events; prepares agendas, minutes, presentations, correspondence, briefing materials, and briefing books; and manages internal tracking and reporting processes. It also researches and compiles information, supports compliance requests, maintains records and distribution lists, and works with regional Corporate Affairs teams and other Operations and IGA colleagues. The role requires discretion in handling confidential and sensitive materials and daily business-professional attire. Only local candidates will be considered; relocation is not offered, and expatriate assignments and employment-visa sponsorship are unavailable.

Requirements

Associate’s degree minimum; a bachelor’s degree is preferred.
Minimum 2–5 years in a senior administrative role supporting a senior leader, with experience in project coordination and management, stakeholder engagement, executive visit support, and event and travel planning.
Demonstrated maturity and professionalism with a positive attitude.
Daily business-professional attire is required.
Ability and interest in working in a high-performing organization with high expectations.
Demonstrated ability to communicate with executives, government officials, and foreign officials.
Strong project and event management skills, attention to detail, and ability to maintain confidentiality.
Excellent written communication skills to provide high-quality briefing support to the IGA team.
Excellent computer skills with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
Must be a local candidate; relocation is not offered.
Must not require employment-visa sponsorship or have time-limited visa status; expatriate assignments are not considered.

Nice To Haves

Bachelor’s degree.
Experience working federally or internationally, including with the U.S. Department of State, the Administration, Capitol Hill, or a trade or business association in Washington, D.C.

Responsibilities

Provide administrative assistance and analytical support to the IGA SVP and team, focusing on international aspects of the government affairs portfolio.
Anticipate and resolve scheduling and other conflicts.
Review and screen incoming emails; edit and circulate emails, executive letters, and briefing materials.
Track expenses and prepare TEA reports; answer telephone calls and take messages; coordinate guest management with the Operations Manager; maintain a trace file for SVP actions; handle confidential and sensitive materials discreetly; and provide general office support.
Research, compile, and edit information for reports, make recommendations, and prepare drafts from notes.
Prepare presentations and draft internal and external correspondence.
Coordinate executive visits and develop briefing books, including drafting select meeting materials and briefing memoranda.
Plan and coordinate events and meetings, including scheduling, arranging logistics, distributing minutes, and preparing agendas.
Manage internal stakeholder-engagement tracking processes.
Track key international issues in locations where Chevron has a business presence and prepare related reports.
Enter data into Chevron databases for reporting and archiving.
Research and recommend changes to existing systems and procedures.
Assist with foreign and U.S. compliance requests and ensure FCPA requirements are followed.
Provide workflow and analytical support to the IGA SVP and International representatives.
Coordinate travel plans and meeting activities for the IGA team, including conference calls and video teleconferences.
Manage logistics for executive and stakeholder engagements at internal and external events.
Organize and order team supplies with the Operations Manager and compile receipts for various charges.
Set up and maintain distribution lists for the IGA SVP and team.
Complete projects independently by gathering, organizing, and summarizing information and preparing documents from general instructions.
Develop and implement processes to ensure projects meet business criteria, remain on schedule and budget, and have performance monitored and measured.
Work with regional Corporate Affairs teams to support international business objectives.
Support the planning and execution of major external events involving key stakeholders and senior executives.
Maintain a strong working knowledge of team strategies, tactics, projects under development, and event planning.
Assist other Operations and IGA team members as necessary.