Executive Assistant to the Founder

Power Public Schools • Mableton, GA

13d • Hybrid

About The Position

Power Public Schools is launching in August 2027 with a bold, ambitious vision. The Executive Director is building a school from the ground up while managing relationships with the board, community partners, external advisors, and a rapidly growing team. Right now, too much of her time goes to scheduling, inboxes, administrative detail, and follow-through that someone else should own. This role exists to take that weight off — so the Executive Director can stay on the few things only she can do: instructional leadership, culture-building, and strategy. This is a role for someone who can bring greater structure, leverage, and operational discipline to a fast-moving founder’s office. You’ll strengthen the systems, rhythms, and decision-support that help the Founder stay focused on the highest-value work, while ensuring priorities move forward with consistency and follow-through. It’s ideal for someone who is proactive, highly discerning, and able to operate as a trusted extension of a leader — anticipating needs, improving how work gets done, and creating order without adding bureaucracy. This is a high-ownership, high-trust role working directly alongside the Executive Director to protect her time, reduce friction, and keep the school launch moving forward with clarity and care.

Requirements

• 3+ years in an executive assistant, administrative, or similar support role.
• Demonstrated experience managing a calendar, communications, and complex travel for someone else.
• Proven ability to handle confidential and sensitive information with discretion.
• Strong written and verbal communication skills.
• Ability to work fully remote with flexibility and independence
• Availability to travel locally with access to reliable transportation as business needs require.
• Proficiency with common productivity tools — calendar, email, document, and video-conferencing platforms.

Nice To Haves

• Direct experience supporting a founder, C-suite executive, or senior leader.
• Experience building scheduling, task-tracking, or follow-up systems from scratch.
• Comfort in a startup or high-growth environment.
• Experience with light personal/logistical support that keeps a leader productive.

Responsibilities

• Own the founder's calendar end-to-end — schedule, sequence, and defend focus time.
• Resolve conflicts before they reach the founder, and hold the line on priorities.
• Build protected focus blocks into the week and keep them protected.
• Anticipate what's coming and prepare the founder for it — meetings, decisions, deadlines.
• Handle correspondence on the founder's behalf with executives, partners, vendors, and clients.
• Filter, prioritize, and route inbound communication so the founder sees what matters, when it matters.
• Draft clear, professional messages, correspondence, and documentation.
• Represent the founder and Power Public Schools with poise, discretion, and sound judgment.
• Support team at community and enrollment events across Mableton, Austell, and South Cobb: venues, permits, sign-in, materials, volunteers, food, follow-up.
• Track letters of support and interest forms, and drive the follow-up that turns a conversation into a committed family.
• Answer family inquiries with the warmth of someone who is glad they called.
• Own board meeting logistics: scheduling, notice, location, materials, technology, refreshments, and setup.
• Build and distribute board packets ahead of every meeting.
• Prepare minutes for review and maintain the board meeting tracker of motions, votes, action items, and owners.
• Keep governance documents organized, current, and retrievable in seconds. Recommend HR/legal review before implementation.
• Plan and execute complex, multi-day, and last-minute travel — error-free.
• Manage expense reports and budgeting support with accurate, timely records.
• Coordinate meetings and appointments across internal and external stakeholders and time zones.
• Track expenses, receipts, invoices, and reimbursements in partnership with the external CFO.
• Prepare documentation for grant reporting and financial review.
• Own document control across Google Drive: naming conventions, folder architecture, version control, permissions.
• Stand up task tracking and follow-up systems so nothing slips, including things assigned to other people.
• Document the Founder's preferences so the operation runs consistently.
• Use AI tools to draft, summarize, and build faster, and teach the rest of the team what works.
• Stand up task-tracking and follow-up systems so nothing slips.
• Maintain priority dashboards and reminders the founder can trust at a glance.
• Document preferences — travel, scheduling, communication — so the operation runs consistently.
• Continuously refine workflows for less friction and more capacity.
• Handle sensitive and confidential information with integrity and discretion.
• Support special projects and time-sensitive initiatives as they arise.

Benefits

• Employer-matched retirement.
• Comprehensive medical, dental, vision, and life insurance.
• Paid leave aligned with school calendar; additional closure dates for 12-month role.
• Professional development support and direct access to the Executive Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed