Executive Assistant to Founder / CEO

Park Consulting Group•Irvine, CA

10d•Onsite

About The Position

At Park Consulting Group, this person will be the trusted right hand to the Founder / CEO. This person will create order, protects priorities, anticipates what is coming, and makes sure important details never fall through the cracks. One hour may involve preparing the CEO for a major client meeting. The next may involve reorganizing travel, following up on a contract, solving a vendor issue, coordinating a company event, or handling a time-sensitive personal matter. The work is varied. The expectations are high. The impact is immediate. This is an opportunity for an exceptional Executive Assistant who wants to become indispensable to a Founder and help a growing company operate at a higher level. You will work directly with the Founder of a growing consulting firm and have a front-row view of how the company serves clients, develops business, solves problems, and continues to grow. Your contribution will be noticed every day.

Requirements

At least four years of relevant Executive Assistant, Personal Assistant, or senior administrative management experience.
Direct experience supporting a Founder, CEO, President, or senior executive with broad responsibilities.
Recent hands-on ownership of calendars, inboxes, travel, meetings, vendors, events, confidential information, and executive follow-through.
Exceptional attention to detail, organization, judgment, and discretion.
Strong written and verbal communication skills.
The ability to manage a high volume of work with limited supervision.
Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and other business-productivity tools.
Comfort experimenting with AI and automation to improve how work gets done.
A valid driver’s license, reliable transportation, and comfort driving throughout Orange County.
The ability to make this full-time position your primary professional commitment.
Legally eligible to work in the U.S.; able to clear background checks (including MVR) and E-Verify

Nice To Haves

You build systems, trackers, checklists, and routines that keep multiple priorities moving without constant reminders.
You move with urgency, but you do not sacrifice quality. You notice incorrect dates, names, locations, attachments, travel details, and inconsistencies before anyone else does.
You do not wait for every step to be assigned. You think ahead, identify what will be needed, and take action before a problem reaches the CEO.
When plans change or something goes wrong, you remain calm, assess the options, and find a practical solution.
You are highly proficient with Microsoft 365 and comfortable learning new systems, especially thoughtful ways to use AI, automation, and technology to reduce repetitive work and improve accuracy.
You write concise, professional communications, take rigorous meeting notes, identify decisions and action items, and follow through until the loop is closed.
You genuinely enjoy helping an executive perform at a higher level.

Responsibilities

Monitor, organize, and prioritize incoming messages; coordinate and draft responses; surface important matters; and ensure critical communications receive timely attention.
Own a complex and changing executive calendar, resolve scheduling conflicts, protect the CEO’s time, and anticipate meeting preparation and travel requirements.
Coordinate flights, hotels, transportation, itineraries, and schedule changes with exceptional accuracy.
Organize agendas and materials, attend selected meetings, take detailed notes, document decisions, and track commitments through completion.
Demonstrated ability to create and maintain disciplined electronic filing, document-control, and information-management systems, preferably using SharePoint, Teams, and OneDrive.
Take special projects from initial direction through final delivery by defining next steps, coordinating participants, monitoring progress, and resolving issues.
Support vendor management, logistics, invitations, and tasks to organize company outings and events.
Create SOPs, checklists, trackers, and technology-enabled workflows that improve visibility, organization, and execution.
Coordinate purchases, returns, shipping, gifts, appointments, deliveries, and vendors at the office or personal residence, along with occasional errands throughout Orange County.