Executive Assistant to CEO
About The Position
The Executive Assistant to the CEO is the operating hub of the executive office — the person who controls the CEO's time, protects the flow of confidential information, and makes sure that what leaves this office is accurate, on time, and Board-ready. This role involves sitting at the center of Board and investor communications, executive leadership coordination, customer and supplier escalations, travel across multiple time zones, and a steady stream of decisions. The ideal candidate will handle the company's most sensitive information with trust and discretion. Dynatech International is an aerospace and defense supply chain, MRO, and distribution company headquartered in Palm Bay, Florida, founded in 1973. They are AS9100D, AS9120, and ISO 9001 certified and are executing an aggressive growth plan.
Requirements
- Demonstrated judgment handling highly confidential material in a prior executive-support, legal, financial, or government/defense environment.
- Strict adherence to DI's export compliance program, including ITAR and EAR requirements, and to all information security and document control procedures.
- Willingness to execute a confidentiality and non-disclosure agreement as a condition of employment.
- Successful completion of a background check.
- U.S. Person status as defined under ITAR (22 CFR 120.62), given exposure to export-controlled technical data.
- Ability to obtain and maintain a U.S. government security clearance if required.
- 5+ years supporting a senior executive, ideally a C suite member, in a fast-moving organization.
- Track record of operating with minimal direction — identifying what needs to happen and making it happen.
- Exceptional written and verbal communication; ability to draft communications the CEO can send without rewriting.
- Demonstrated ability to manage competing priorities under pressure without dropping detail.
- Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Teams, and modern collaboration and AI productivity tools.
- Comfort holding senior leaders accountable to deadlines and commitments.
- Availability for occasional travel and for responsiveness outside standard hours when the business requires it.
Nice To Haves
- Experience in aerospace, defense, government contracting, or a regulated manufacturing/distribution environment.
- Exposure to Board governance, private equity ownership, or investor reporting.
- Familiarity with ERP systems, CRM platforms, and document control practices.
- Project or program coordination experience.
- Notary commission (or willingness to obtain).
Responsibilities
- Full control of the CEO's schedule, strategically managing the CEO’s calendar, prioritizing, rescheduling, delegating, or declining requests on the CEO’s behalf.
- Coordinate Board meeting logistics, assemble and distribute Board materials, manage document version control, and track follow-up items to closure with the executive team.
- Draft, edit, and route correspondence on behalf of the CEO to the Board, investors, customers, suppliers, and employees, matching tone and standard.
- Serve as the connective tissue between the CEO and the leadership team, driving accountability on action items, agendas, and deliverables across Operations, Finance, Global Programs, USDP, IT, BD, Quality, and Compliance.
- Manage end-to-end domestic and international travel, including itineraries, security and export considerations, customer visits, trade shows, and contingency planning.
- Prepare briefing materials in advance for meetings, capture decisions and commitments, and drive follow-through.
- Ensure timely and accurate expense reporting, records management, and document control consistent with DI's quality system.
- Support special confidential projects at the CEO's direction, including competitive, financial, organizational, and M&A-related work.
Benefits
- Competitive base salary commensurate with experience, plus performance-based incentive.
- Comprehensive benefits including medical, dental, and vision coverage.
- 401(k).
- Paid time off.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
