Executive Assistant to CEO

Catholic Charities Fort Worth•Fort Worth, TX

17h•Onsite

About The Position

Are you the person executives rely on when something mission-critical needs to get done? The person who thrives at the intersection of execution and problem-solving? Who sees five competing priorities and immediately knows what needs to happen first? Who gets genuine satisfaction from being able to say, “It’s handled”? We’re looking for an Executive Assistant to CEO to join us at Catholic Charities Fort Worth. You’ll have a front-row seat to executive decision-making, organizational strategy, and the day-to-day realities of leading a dynamic, evidence-backed nonprofit. You might be a fit if you are... Proactive and independent Analytical and focused on results Highly organized, but not paralyzed by perfectionism Driven by deadlines and a sense of urgency The person others trust when the stakes are high What's in it for you? Meaningful Exposure: Work directly with executive leadership on key priorities. For someone who aspires to lead a mission-driven organization one day, few roles offer a better vantage point. Real Impact: Support innovative, research-backed solutions that help families achieve lasting stability and move out of poverty for good.

Requirements

High School Diploma.
5 to 7 or more years of relevant professional experience in executive support, operations, or administrative leadership.
Proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint and SharePoint).
Excellent written and oral presentation skills in English.
Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
Strong communication and interpersonal abilities.
Demonstrated discretion and ability to handle sensitive and confidential information.
Ability to work both independently and collaboratively in a fast-paced environment.
Ability to provide consistent, on-site support.
Candidates must be available to work 5 days in the office.

Nice To Haves

Bachelor’s degree in business or related field preferred.

Responsibilities

Independently manage and triage the CEO's email inbox, ensuring timely responses, exercising judgment to flag strategic priorities, and maintaining executive-level communication standards.
Draft, edit, and prepare professional correspondence, presentations, and internal communications on behalf of the CEO, exercising discretion regarding content and alignment with leader voice.
Orchestrate and “run the day” for the CEO, including ensuring smooth meeting transitions, keeping schedules on track, and proactively preparing materials and briefing documents before each meeting.
Manage complex, high-volume calendars for the CEO, making autonomous decisions regarding scheduling, prioritization of requests and coordination with internal and external stakeholders.
Anticipate needs of CEO by monitoring workloads, deadlines, and key priorities, proactively identifying risks, conflicts or preparation needs to ensure the leaders are fully briefed and equipped for upcoming commitments.
Serve as a strategic gatekeeper, protecting executive time while maintaining strong relationships across the organization and making determinations regarding access, timing, and follow-up.
Own preparation for executive meetings, including driving timelines, supporting creation of agendas, curating materials, and guiding post-meeting follow-through to drive results.
Serve as the operational owner for governance processes—anticipating needs, maintaining cadence, and ensuring all governance activities occur on time, with excellence, and with minimal direction required from the CEO.
Prompt the CEO to prepare meeting agendas and materials in advance, maintaining a smooth planning cadence so executives don’t need to manage the process themselves.
Provide comprehensive support for all governance meetings, including preparing meeting spaces, managing technology needs, taking clear and actionable notes, and documenting decisions and follow-up tasks.
Support the implementation of project management best practices for cross-functional initiatives led by the CEO, exercising judgment to organize workstreams, timelines, and alignment across teams.
Own logistics, coordination, and document preparation for project management meetings.
Support preparation and follow up for project management meetings, including preparing agendas, assembling materials, and capturing clear next steps that drive consistent follow-through and momentum.

Benefits

Full-time position with a starting salary commensurate with experience.
Medical/ Dental/ Vision/ Short Term Disability/ Accident Insurance/ Hospital Indemnity Insurance/ Critical Illness/ ID Shield
Health Savings Account- CCFW contributes $110 per month .
100% Company paid Long Term Disability
100% Company paid Basic Life and AD&D Insurance
16 paid Holidays (including being closed Christmas Eve through New Years Day)
Tiered PTO Accrual by tenure: Vacation Time- 100 hours in your first year . Sick Time- 48 hours in your first year .
403(b) with employer match from day one- up to 6%
3 weeks paid parental/critical illness leave
Employee Assistance Program
CCFW Participates in the Public Service Loan Forgiveness program ( PSLF )
Mentorship Program
Wellness Program
Financial Coaching