Executive Assistant to the Director

University of Arkansas • Fayetteville, AR

1d • Onsite

About The Position

The Executive Assistant to the Director provides executive level assistance to the director of the University of Arkansas Community Design Center (UACDC), an award-winning outreach center in the Fay Jones School of Architecture and Design. The Executive Assistant is responsible for completing a wide variety of standard fiscal related tasks and office management with an annual budget of nearly $700,000. This includes oversight of the unit’s fiscal accounting system and budgets, support of pre- and post-award grants and project contract processes, and coordination of project/program activities. As a public-facing representative of UACDC, the position requires responses to inquiries in a timely manner using effective interpersonal communication, critical thinking and problem-solving skills, and methods as appropriate to address questions and/or concerns. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

• Bachelor's degree from an accredited institution of higher education.
• Five years of experience in fiscal operations and office management OR an equivalent combination of education, training, and experience may be considered.
• Proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

• Master's degree from an accredited institution of higher education.
• Experience with grant and/or contract awards and proposals.
• Experience with university foundation accounting.
• Experience with state and university procurement policies and procedures.
• Experience with Workday, Quickbooks, or other ERP financial systems.

Responsibilities

• Provides executive level assistance to the director of the University of Arkansas Community Design Center (UACDC).
• Completes a wide variety of standard fiscal related tasks and office management with an annual budget of nearly $700,000.
• Oversight of the unit’s fiscal accounting system and budgets.
• Support of pre- and post-award grants and project contract processes.
• Coordination of project/program activities.
• Acts as a public-facing representative of UACDC, responding to inquiries in a timely manner.
• Utilizes effective interpersonal communication, critical thinking, and problem-solving skills.
• Maintains regular, reliable, and non-disruptive attendance.
• Creates and maintains collegial, harmonious working relationships with others.

Benefits

• University contributions to health insurance.
• University contributions to dental insurance.
• University contributions to life insurance.
• University contributions to disability insurance.
• Tuition waivers for employees and their families.
• 12 official holidays.
• Immediate leave accrual.
• Choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive