Executive Assistant to the CTO, Software

HP•Palo Alto, CA

6d•$40 - $61•Hybrid

About The Position

HP is a technology company with a rich history in Silicon Valley, now making significant investments in innovation across its diverse product portfolio. The CTO, Software team is a global organization responsible for the vision, strategy, architecture, engineering, and operations of software, platforms, and technology stacks that support HP's product portfolio. This team aims to deliver exceptional experiences to millions of global customers through state-of-the-art AI-native applications and platforms. The Executive Assistant to the CTO, Software will report to the Chief Technology Officer of Software at HP and will serve as a trusted partner to stakeholders and executives. This role offers the opportunity to deliver tangible value to a global organization of thousands of engineers and make a company-wide impact at HP, a global technology powerhouse and a long-standing Fortune 100 company. The selected candidate will have a unique opportunity to evaluate and maximize the use of modern AI-enabled tools to boost productivity and improve the efficiency of daily workflows and hybrid work models.

Requirements

Preferably 9+ years of general administrative experience, or an equivalent combination of experience and college-level education.
Proven experience as an Executive Assistant supporting senior technology executives, with a strong preference for experience in Silicon Valley.
Demonstrated experience working in a global environment, with the ability to manage relationships and scheduling across multiple time zones.
Preferred: experience providing guidance to other EAs/admins, including coverage planning, standard work, delegation, and onboarding, in a matrixed or fast-scaling organization.

Responsibilities

Identify opportunities to leverage AI tools to improve productivity, reduce manual work, and eliminate friction in daily administrative workflows.
Serve as the CTO of Software’s primary liaison with executive stakeholders and EAs to facilitate communication, anticipate needs, and manage cross-team meeting scheduling across multiple time zones.
Partner closely with the Business Operations & Chief of Staff organization and the broader senior EA community to ensure alignment, coordination, and consistent execution of executive priorities across the CTO, Software organization.
Correspond with internal and external stakeholders on meeting scheduling and administrative matters, consistently maintaining professionalism, discretion, and confidentiality.
Plan complex domestic and international travel (itineraries, visas, ground transportation) and manage changes with minimal disruption.
Operate with pace, discretion, and strong attention to detail, consistently delivering high-quality work amid ambiguity and tight deadlines.
Identify and implement continuous improvement opportunities across administrative and operational processes to create efficiencies and reduce friction within the CTO organization.
Complete a range of administrative tasks, including maintaining org charts, managing email and messaging distribution lists, handling subscriptions, processing expenses, and ordering supplies and equipment.