Executive Assistant to CTO

McKesson•Columbus, OH

2d•$31 - $51•Hybrid

About The Position

CoverMyMeds is growing rapidly, and we are seeking a seasoned Executive Assistant to provide administrative support to executives and their teams. In this highly visible role, you will be responsible for providing analytical and specialized administrative support to relieve and assist executives of complex details and advanced administrative duties. You will coordinate activities between departments and outside parties and contact company personnel at all organizational levels to gather information and prepare reports.

Requirements

8+ years of advanced administrative support experience working with senior-level executives
Resiliency with the ability to navigate competing priorities and deliverables
Demonstrated experience applying analytical thinking, and organizational skills in a fast-paced work environment.
Proven project management skills, including event planning and coordination, with the ability to manage multiple projects simultaneously.
Exceptional verbal and written communication skills, with the ability to collaborate effectively across all levels of the organization.
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams, and Copilot) and other digital collaboration tools.
Demonstrated experience in leveraging automation and AI technologies to enhance efficiency and quality of administrative support.
Experience with executive travel management.
Executive presence; ability to interact in a variety of situations and people, sometimes under high pressure.
Ability to work independently and in a different location than team.
Cross functional collaboration, networking and team engagement.
Positive attitude and ability to work with varying situations and personalities, sometimes under high pressure
Self-directed with resourcefulness and drive to work independently and through ambiguity
Commitment to McKesson’s ICARE and ILEAD values and culture

Nice To Haves

Bachelors degree in business or related discipline
Fortune 500 experience and healthcare industry experience preferred.

Responsibilities

Provide administrative support to a Leadership Team executive and others. Handles confidential and critical details of the team while managing daily coordination and administrative responsibilities.
Provides meeting support that often requires cross functional coordination and high-level project management.
Coordinates activities between departments and external parties/stakeholders. Plans and executes aspects of leadership team on- and off-site events. (i.e., logistics, room setup, required materials, refreshment needs)
Arrange regular travel, maintain T&E budgets, stay current with expense reporting and budget compliance
Assists in effectively communicating inside and outside the organization. Identifies tools, venues, forums and content that actively engages the audience and achieves desired outcomes. Creates draft with the support of automation and AI.
Proactively and skillfully maintains and manages calendars to optimize time and efficiency in alignment with business goals and strategic priorities. Ensures meeting cadence, content and logistics maximize efficiency and effectiveness. Maintains agendas, identifies action items and monitors deliverables.
Leverages automation, AI and digital tools to streamline operations and executive support.
Prepares and edits correspondence, presentations, and reports for executive-level meetings
Coordinates all travel arrangements in a timely and cost-effective manner following policy guidelines.
Supports new hire onboarding ensuring a complete and welcome experience to the team.