Executive Assistant to the City Manager

City of Coronado, California • Coronado, CA

4d • Onsite

About The Position

The City Manager’s Office is the organizational head of the City and is responsible for administering the policy goals of the City Council and coordinating high-quality, efficient City services to the community through all departments. This six-member office maintains a high ethos of service and responsiveness to the community. It is the hub for Council policy and programs, the community’s cultural vibrancy and citywide communications. The City Manager’s Office is a highly professional, dynamic environment focused on creative problem-solving and excellent results. In addition to public communications, cultural arts, community special events management, and citywide coordination of policy and projects, the City Manager’s Office coordinates interagency activities and special projects with external organizations such as the San Diego Unified Port District, Coronado Unified School District, U.S. Navy, San Diego Association of Governments, Metropolitan Transit System, the County of San Diego, and all cities in the region. This office manages the City’s legislative program including coordination with state and federal regulators, the City’s legislative advocate, and the League of California Cities.

Requirements

• Five (5) years of increasingly responsible professional-level administration or analytical experience.
• Proficiency in Microsoft Word and Excel is required.
• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, communications, or a related field.
• Completed City of Coronado employment application, cover letter, and resume must be submitted by August 24, 2026.
• Ability to participate in a panel interview.
• Ability to complete a Live Scan background check and medical examination.

Nice To Haves

• Experience in a government setting with elected and appointed officials is highly desirable.
• Experience with independent research, analysis, and sound judgment.
• Exceptional organizational and communication skills.
• Discretion in handling sensitive information.
• Ability to manage multiple priorities in a fast-paced environment.
• Professionalism, diplomacy, tact, and sound judgment.
• Detail-oriented, customer-focused, adaptable.
• Capable of managing competing priorities with confidence and efficiency.
• Excels at building collaborative working relationships with elected officials, City staff, community members, and external partners.
• Committed to providing responsive, high-quality service while supporting the City's executive leadership team.

Responsibilities

• Provides highly responsible, confidential, and complex executive-level administrative support to the City Manager's Office.
• Serves as a trusted staff member to the City Manager, Mayor, and City Council.
• Coordinates a wide range of administrative operations.
• Manages executive calendars and meetings.
• Prepares correspondence and City Council reports.
• Oversees records management.
• Serves as a key liaison with City departments, elected officials, outside agencies, and the public.
• Coordinates special events.
• Administers departmental payroll and accounts payable functions.
• Supports special projects requiring independent research, analysis, and sound judgment.
• Exercises considerable initiative and independent judgment while ensuring compliance with City policies.
• Maintains accurate records.
• Delivers outstanding customer service to internal and external stakeholders.

Benefits

• A rich benefits package contributes to the total compensation value.
• Monthly cafeteria allotment of $2,168
• Voluntary retirement savings/deferred compensation
• Tuition reimbursement
• Group term life insurance
• Short-term and long-term disability coverage
• Employee assistance program
• Retirement Benefit Formula for Classic CalPERS hired prior to January 1, 2013: 3% at 60. Current employee contribution rate is 9.5%.
• Retirement Benefit Formula for PEPRA CalPERS Members, hired after January 1, 2013: 2% at 62. Current employee contribution rate is 7.50%.
• Employees earn 144 hours of Annual Leave per year for the first 5 years. After 5 years, the accrual rate increases.
• Term Life and Accidental Death & Dismemberment (AD&D) insurance in an amount equal to a one-time annual salary or $50,000, whichever is greater, at no cost to the employee.
• Short- and long-term disability insurance equal to 66 2/3% of income.
• Option to purchase enhanced long-term disability insurance for employees earning over the maximum benefit of $5,000/month.
• Up to $2,000 per fiscal year for reimbursement of directly related costs of tuition, school fees, books, and required materials for approved courses and professional development opportunities. Student Loan Repayment can be used under this benefit.
• Longevity Pay; bonus at 10 years and every 5 years after.
• Lateral Vacation Service Credit, effective January 1, 2023, employees shall be given credit for prior verifiable public service employment for annual leave accrual rates.
• Access to community pool and gym.
• Valuable experience, training opportunities, and engaged leadership in a supportive community environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive