Executive Assistant to the Chief People Officer

Fortive•Everett, WA

20h•Hybrid

About The Position

Executive Assistant to the Chief People Officer Location: Everett, WA (onsite 4 days per week, ability to work remotely on Fridays) Fortive is seeking a highly capable Executive Assistant to support the Chief People Officer (CPO) in a high-impact partnering role. This position goes beyond traditional administrative support and is designed for someone who takes ownership of how a C-suite leader operates day to day. You manage priorities, shape the flow of meetings and communications, and bring discipline to the rhythm of business for the Office of the CPO—enabling enterprise people strategy, culture, and leadership effectiveness. Working in alignment with Fortive’s focus on clear priorities and strong execution, you anticipate needs, apply sound judgment, and help ensure the CPO and People Leadership Team remain focused on the work that matters most. You enable the operating cadence across key people processes—talent reviews, succession planning, performance cycles, leadership development, engagement, and DEI—while supporting high-stakes interactions with senior executives, the Board, and external partners. This role is ideal for an Executive Assistant who wants to be trusted as an operating partner, exercise sound judgment daily, and drive enterprise-level impact through exceptional execution.

Requirements

Ability to work within ambiguity and changing priorities.
Work effectively/collaborate with wide range of people from across the organization including executives and Board level.
Experience and ability working with confidential/sensitive information.
Minimum of 8 years of experience supporting C-suite executives (CPO/CHRO experience strongly preferred) in a complex, fast-paced environment.
Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, and PowerPoint; Concur required; comfort handling confidential people data and access-controlled materials.
Strong judgment, discretion, and the ability to operate effectively with incomplete information—especially in sensitive employee, leader, and organizational matters.
High level of AI fluency for drafting, synthesis, and summarization (e.g., turning inputs into leader-ready narratives, meeting briefs, and action logs).

Responsibilities

Proactively triage inbox and communications, drafting and sending messages in the CPO’s voice (e.g., company-wide people updates, leader communications, culture and engagement messaging) as appropriate.
Prepare the CPO for meetings by assembling purpose, agenda, attendee context, and pre-reads; synthesize key inputs (metrics, talent topics, escalations) and coordinate follow-up actions.
Enforce scheduling hierarchy, protect personal and professional commitments, and preserve 3–4 hours of daily focus time for strategic work (people strategy, leadership decisions, board preparation).
Prepare daily agendas, decision packets, and executive readiness materials; ensure sensitive people topics are handled with discretion and appropriate access controls.
Own the CPO Rhythm of Business (ROB), including People Leadership Team (HRLT) meetings, weekly 1:1s, skip-levels, monthly operating reviews, quarterly talent/succession reviews, engagement/culture checkpoints, and QBR/MBR cycles; maintain organized People team files and Teams channels.
Draft, review, finalize agendas and pre-reads; capture decisions, maintain action/decision logs, and drive follow-through across HRLT and cross-functional partners.
Insert prep time and transition buffers between meetings; manage schedule feasibility across global time zones and create space for urgent employee/leader escalations.
Coordinate logistics for high-stakes sessions (e.g., executive talent discussions, leadership offsites, board/committee prep meetings), including attendee management, confidentiality, and materials distribution.
Plan and monitor domestic and international travel, proactively counter measuring disruptions or delays.
Ensure compliance with Fortive Global Travel and Expense policies, including visa coordination and approvals.
Approve expense reports for direct reports within policy.
Partner with Procurement, HR COEs (Talent Acquisition, Total Rewards, HR Operations, L&D, Employee Experience, & People Analytics), and functional leaders on POs, SOWs, vendor coordination, and budget tracking for the Office of the CPO.
Maintain dashboards, templates, trackers, and standard work (e.g., HRLT cadence, action logs, engagement follow-ups, talent review logistics) to improve execution consistency, visibility, and decision quality.
Calendar trade-offs and priority decisions on behalf of the CPO, including escalation triage and sequencing of sensitive people topics.
Drafting and sending executive communications within defined categories (e.g., meeting requests/declines, routine follow-ups, scheduling and coordination, approved people/culture announcements).
P-card spending within established limits; vendor selection for routine needs supporting CPO operations and leader events.
Approval of direct reports’ expense reports and routing of approvals for HRLT where delegated, aligned to policy.