Executive Assistant to the Chief Financial Officer
About The Position
The Executive Assistant to the Chief Financial Officer provides critical administrative assistance and support to the Chief Financial Officer (CFO) by scheduling meetings, handling information requests, coordinating activities, preparing correspondence, receiving visitors, and arranging conference calls and other contacts. The position exercises independent judgment in reviewing and evaluating items requiring priority attention on a regular basis and maintains an extensive calendaring system. The role provides liaison support between the CFO’s and Provost’s offices, other Vice Chancellors, deans, faculty and staff and coordinates closely with the CFO’s direct reports and various units on campus in response to information requests, reporting requirements, budget analyses, contract preparation and other needs. The position maintains responsibility for policy reports, updates, and documentation as well as managing the document flow process for those items requiring the CFO’s signature. Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Requirements
- Bachelor's degree in general business administration, finance, or a related field.
- At least three years of experience in executive office management and support.
- At least three years of fiscal management experience.
- Experience and proficiency with Microsoft Office suite.
- Experience with software application programs, database management, and accounting principles.
- Ability to be an effective advocate for the Chief Financial Officer: interacting and communicating with individuals at all levels of the institution and with alumni, friends and benefactors.
- Skilled and attentive to detail in composing and editing/proofing materials.
- Superior interpersonal skills and ability to handle sensitive and confidential information.
- Ability to work in a fast-paced environment, meet deadlines and appropriately manage multiple competing tasks and demands.
- Ability to conduct research and perform quantitative quality assurance reviews, resolve operational problems, and prepare required reports.
- Ability to plan, organize and coordinate activities, resources, and materials associated with the needs of the department or program.
- Ability to build and manage meeting agendas and relevant meeting notes.
- Proof of legal authority to work in the United States on the first day of employment.
Nice To Haves
- Five+ years of experience in executive office management and support.
- Five+ years of fiscal management experience.
- Three+ years of contract lifecycle management experience.
- Experience using Workday finance and human capital management.
- Experience in web page administration.
- Experience with university department operations, policies and procedures, applicable laws and regulations.
Responsibilities
- Provides critical administrative assistance and support to the Chief Financial Officer (CFO).
- Schedules meetings, handles information requests, coordinates activities, prepares correspondence, receives visitors, and arranges conference calls and other contacts.
- Exercises independent judgment in reviewing and evaluating items requiring priority attention.
- Maintains an extensive calendaring system.
- Provides liaison support between the CFO’s and Provost’s offices, other Vice Chancellors, deans, faculty and staff.
- Coordinates closely with the CFO’s direct reports and various units on campus in response to information requests, reporting requirements, budget analyses, contract preparation and other needs.
- Maintains responsibility for policy reports, updates, and documentation.
- Manages the document flow process for those items requiring the CFO’s signature.
- Creates and maintains collegial, harmonious working relationships with others.
Benefits
- University contributions to health, dental, life and disability insurance.
- Tuition waivers for employees and their families.
- 12 official holidays.
- Immediate leave accrual.
- Choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
