Executive Assistant to CFO

Ornge • Mississauga, ON

2d • Hybrid

About The Position

We are looking for a seasoned and dependable Executive Assistant who takes pride in supporting senior leaders and keeping complex, fast‑moving work organized and on track. This role provides dedicated support to the Chief Financial Officer and the Finance leadership team and is ideal for someone who enjoys being a trusted partner behind the scenes - anticipating needs, bringing structure to busy days, and ensuring details are handled with care. If you are an experienced Executive Assistant who is energized by executive‑level support, values accuracy and professionalism, and enjoys contributing within a collaborative leadership environment, this could be a great fit for you. We welcome candidates who are confident in their skills, comfortable working with senior leaders, and motivated by doing work that truly makes a difference. If this sounds like you, we encourage you to apply.

Requirements

• Minimum 5–7 years of progressive Executive Assistant experience, with direct experience supporting a CFO, C‑suite executive, or equivalent senior leadership role
• Post‑secondary education in Business Administration, Office Administration, or a related field, or equivalent experience
• Demonstrated experience managing complex calendars, executive correspondence, and senior‑level meeting coordination
• Advanced technical proficiency in Microsoft Office, including PowerPoint (executive‑level presentations and briefings), Word (reports, correspondence, formatting, templates) and Excel (basic to intermediate reporting and data support)
• Proven experience preparing agendas, taking detailed and accurate minutes, and tracking follow‑ups
• Exceptional attention to detail with the ability to maintain accuracy in a fast‑paced, high‑volume environment
• Strong organizational skills with the ability to manage competing priorities confidently and calmly
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and maturity when handling confidential matters
• Proactive, resourceful, and solutions‑oriented
• Comfortable working independently while collaborating closely with senior leaders and peers

Nice To Haves

• Experience supporting Finance executives or leadership teams is an asset
• Experience working in a complex, regulated, or public‑sector environment is an asset

Responsibilities

• Provide proactive, high‑level administrative support to the CFO, ensuring the efficient day‑to‑day operation of the executive office
• Serve as a key point of contact for internal and external stakeholders, exercising sound judgement, discretion, and professionalism
• Support additional members of the Finance leadership team as required
• Manage complex executive calendars, including scheduling across competing priorities, multiple stakeholders, and time‑sensitive commitments
• Prepare agendas, coordinate meetings, and take accurate, well‑structured minutes with clear action items and follow‑ups
• Coordinate leadership meetings, planning sessions, and working groups
• Prepare, format, and edit high‑quality executive materials, including PowerPoint presentations, Word documents, reports, and briefing notes
• Ensure a high degree of accuracy, consistency, and professionalism across all written and presentation materials
• Maintain strict version control, document tracking, and records management standards
• Assist with preparing reports, summaries, and materials requiring executive review or approval
• Track deliverables, deadlines, and action items to ensure timely follow‑through
• Support special projects and ad hoc initiatives as requested by the CFO
• Handle sensitive and confidential information with discretion, integrity, and sound judgement
• Represent the CFO’s office with professionalism, diplomacy, and credibility at all times

Benefits

• Comprehensive Health, Dental and Vision Benefit Plan.
• 24/7 Employee and Family Assistance Program.
• Premium Defined Benefits Pension Plan Automatic Enrollment.
• Three Paid Personal Days (Pro-Rated for Year 1).
• Accrued vacation time starting at three weeks per year.
• PERKS! Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more!
• Tuition reimbursement and opportunities for learning and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 251-500 employees