Executive Assistant to the Chief Executive Officer (CEO)
About The Position
The Executive Assistant to the CEO provides high-level support to the Chief Executive Officer. This role requires the prudent exercise of independent judgment and discretion and requires a deep understanding of organizational priorities. The Executive Assistant acts as a liaison between the CEO and internal/external stakeholders, manages sensitive information, and ensures the CEO’s office operates efficiently and effectively. The incumbent is expected to multi-task with competing priorities and work independently to triage and flex how to accomplish all required work and daily expectations on time while managing the day-to-day for the CEO.
Requirements
- Minimum of High School diploma or equivalent; college degree preferred
- 7+ years of experience supporting C-suite executives, preferably in a Fortune 500 or global enterprise.
- Exceptional written and verbal communication skills.
- High proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, OneDrive, Teams), Google Workspace, and modern productivity tools (e.g., AI, Slack, Zoom, Concur).
- Proven ability to handle confidential information with integrity and discretion.
- Strong organizational, time management, and problem-solving skills.
- Ability to thrive in a fast-paced, high-pressure environment.
Nice To Haves
- Executive presence and professionalism.
- Strong emotional intelligence and interpersonal skills.
- Proactive mindset with the ability to anticipate needs.
- Experience working with boards of directors and investor relations teams.
Responsibilities
- Manage and optimize the CEO’s calendar, including scheduling meetings, travel, and events across multiple time zones with a high degree of autonomy.
- Prepare materials, agendas, and follow-up documentation for internal and external meetings.
- Handle confidential correspondence and communications with discretion and professionalism.
- Coordinate cross-departmental projects and ensure timely follow-up on action items.
- Represent the CEO in meetings and communications when delegated.
- Key contact for Chairman and other board members
- Act as a liaison between the CEO and internal/external stakeholders, including board members, investors, and senior executives.
- Coordinate cross-functional initiatives and ensure timely execution of strategic priorities.
- Conduct research, prepare reports, and draft communications on behalf of the CEO.
- Work in tandem with CEO’s Chief of Staff daily to prioritize and strategically manage calendars and agendas
- Organize and maintain executive files, records, and reports.
- Prepare and submit expense reports.
- Procure materials needed for the executive office.
- Assist with special projects, presentations, and high-level communications.
- Maintain confidentiality of sensitive corporate and personnel information.
- Plan and coordinate complex travel itineraries for CEO including use of private aircraft.
- Organize executive offsites, board meetings, and leadership events.
Benefits
- medical
- dental
- short and long-term disability
- AD&D
- life insurance (for individual, families, and domestic partners)
- matching 401(k) plan
- immediate vesting
- unlimited sick time
- paid time off
- holiday pay
- free access to the fitness center (if in WHQ)
- on-site day care (operated by Bright Horizons)
- company store
- Campbell’s Cares program matches employee donations and/or volunteer activity up to $1,500 annually
- variety of Employee Resource Groups (ERGs)
- competitive health, dental, 401k and wellness benefits beginning on the first day of employment
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
