Executive Assistant to the CEO

Forge Nano•Thornton, CO

2d•$75,000 - $95,000•Onsite

About The Position

This is a high-impact administrative and office management role at the center of a company in rapid growth mode. As Executive Assistant to CEO Paul Lichty, you will report directly to the Chief Strategy Officer and serve as the operational hub that keeps the CEO’s world organized and running smoothly. The CSO leads investor relations, public relations, and external communications on Paul’s behalf — your role is to make sure Paul’s time, travel, and whereabouts are managed, the office runs seamlessly, and the broader leadership team stays on track against key deadlines. This role is ideal for a highly organized, proactive professional who thrives on creating order, anticipating needs, and being the reliable person everyone can count on.

Requirements

3–7+ years of experience as an Executive Assistant, Office Manager, or Senior Administrative professional supporting a C-suite executive
Demonstrated experience managing office operations, not just executive calendars — you’re comfortable owning the physical and operational environment
Hands-on experience with Microsoft SharePoint, including building and maintaining folder structures and managing document permissions
Experience tracking executive or cross-functional deliverables and holding stakeholders accountable to deadlines
Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously
A proactive, self-starter mindset — you anticipate needs before they’re stated and follow through without being asked
Strong written and verbal communication skills; comfortable corresponding professionally on behalf of an executive’s office
High emotional intelligence and discretion when handling sensitive scheduling, personnel, or business information
Proficiency with Microsoft 365 (SharePoint, Teams, Outlook), Zoom, and travel booking platforms
Comfortable with ambiguity and able to adapt quickly as priorities shift

Nice To Haves

Experience in a fast-paced, high-growth, or pre-IPO/public company environment is a strong plus

Responsibilities

Own and manage the CEO’s calendar end-to-end, prioritizing and protecting his time across internal and external commitments
Serve as the go-to resource for the internal team to understand the CEO’s availability, location, and schedule — so they never have to ask Paul directly
Proactively identify and resolve scheduling conflicts before they reach the CEO’s desk
Coordinate recurring meetings, leadership syncs, and board-related scheduling in partnership with the CSO
Book and manage all domestic and international travel for the CEO, including flights, hotels, ground transportation, and detailed itineraries
Prepare travel briefings so the CEO and internal team always know where he is and how to reach him
Handle last-minute changes and travel disruptions with minimal friction
Serve as the on-site office manager, ensuring the office environment is organized, well-stocked, and ready for daily operations
Coordinate and set up onsite meetings and executive sessions — including room setup, AV, materials, and hospitality logistics
Manage relationships with office vendors, facilities contacts, and building management
Oversee office supply inventory, equipment, and general upkeep to maintain a professional, functional workspace
Greet and host guests, visitors, and executive-level partners visiting the Denver office
Own the C-level deliverables calendar, tracking and proactively following up on key deadlines including board presentations, earnings materials, investor updates, and regulatory filings
Work closely with the CSO and CEO to ensure leadership team members are on track with their contributions well ahead of board meetings and earnings cycles
Coordinate cross-functional inputs for board decks and executive presentations, chasing down slides, data, and approvals from department leads as needed
Maintain a forward-looking view of the executive calendar so deadlines never sneak up on the leadership team
Flag risks to the CSO when deliverables are at risk of slipping
Own and maintain the executive SharePoint environment, including folder structure, permissions, naming conventions, and version control for C-level documents
Ensure board materials, earnings presentations, investor decks, and other sensitive documents are organized, current, and accessible to the right stakeholders
Establish and enforce document management best practices across the leadership team
Support the onboarding of new executives by setting up their document access and SharePoint permissions
Act as the central point of contact for internal teams needing access to the CEO’s time or schedule information
Coordinate with the CSO’s office to ensure alignment on the CEO’s commitments and priorities
Manage expense reporting, vendor coordination, and other administrative tasks that free up the CEO’s bandwidth
Handle incoming correspondence and requests directed to the CEO’s office, routing appropriately to the CSO or relevant team members
Maintain contact lists, distribution lists, and organizational records for the CEO’s office
Support special projects and ad hoc requests as directed by the CSO