Executive Assistant to the CEO

Arium Networks • Charlotte, NC

1d • Hybrid

About The Position

The Executive Assistant to the CEO at Arium Networks serves as a trusted partner and strategic resource to the Chief Executive Officer and multiple executives. This role provides advanced, diversified, and highly confidential administrative support requiring exceptional judgment, discretion, and a thorough understanding of company priorities, culture, and leadership expectations. The ideal candidate operates with a proactive mindset, anticipates executive needs, engages effectively with key stakeholders such as the Chief of Staff, executive leadership team, and the Board, ensuring seamless day-to-day operations for the CEO and the executive office.

Requirements

• High school diploma or equivalent required.
• Minimum of 7 years of executive administrative experience supporting C-level executives, preferably in a technology or network services environment.
• Prior experience directly supporting a CEO or equivalent executive strongly preferred.
• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (e.g., Teams, Slack, Zoom).
• Exceptional written and verbal communication skills, with the ability to represent the CEO's voice and intent.
• Demonstrated ability to manage highly sensitive and confidential information with absolute integrity.
• Attention to detail with excellent follow-through and time management capabilities.
• Ability to work autonomously, exercise sound judgment, and effectively prioritize in a dynamic environment.
• Initiative-taking, self-directed, and solutions-oriented approach to work.
• Availability and flexibility to respond to urgent matters in a 24-hour environment.
• Outstanding interpersonal skills with the ability to engage effectively across all levels of the organization and with key external stakeholders such as the Board.
• Working knowledge of finance and accounting principles.

Nice To Haves

• Bachelor's degree or advanced coursework in Business Administration, Communications, or a related field preferred.
• Professional certifications (e.g., CAP, CEA) are a plus.
• Demonstrated experience in a fast-paced, high-growth company environment is a plus.

Responsibilities

• Serve as the primary point of contact for the CEO and executive office, managing all inbound and outbound communications with professionalism and discretion.
• Proactively communicate and coordinate with the Chief of Staff, other executive leaders, and Executive Assistants as needed for efficient and effective delivery of immediate priorities and strategic objectives.
• Draft, edit, and produce executive-level documents, presentations, reports, and correspondence for review and delivery by the CEO and other executives supported.
• Screen and prioritize mail and email messages; organize and route communications based on content, urgency, and relevance.
• Research and respond to inquiries in a timely manner.
• Handle all confidential materials related to company strategy, company performance, personnel, and development with the utmost discretion.
• Organize and manage internal and external meetings — including leadership reviews, board meetings, and external partner engagements — handling all meeting requirements.
• Manage the CEO and other executives’ complex calendars, proactively resolving scheduling conflicts, and ensuring alignment with strategic priorities.
• Coordinate executive travel arrangements, including airfare, lodging, ground transportation, and detailed itinerary preparation.
• Coordinate weekly leadership team meetings and other recurring cadences.
• Support the CEO and Arium Networks executive leadership team with ad hoc projects, strategic initiatives, and special requests.
• Manage action items, goals, and objectives generated from meetings; follow up to ensure timely completion and issue status reports as appropriate.
• Track internal and external documents requiring CEO review or signature; follow up to ensure execution within required timelines.
• Serve as a liaison between the CEO and key internal and external stakeholders, to facilitate communication, resolve issues, and drive organizational performance.
• Prepare, review, and submit expense reports to Accounts Payable in a timely and accurate manner.
• Provide backup support to other members of the executive leadership team as needed.

Benefits

• Comprehensive healthcare plans with highly company subsidized premiums and annual company contribution to your Health Savings Account (HSA base plan for employee and dependents).
• Market-leading 401(k) plan, which includes up to 10% company contributions through our 5% match and 5% profit sharing program (based on employee contributions).
• New-child leave up to 8 weeks of 100% paid leave upon birth or legal adoption of a new child. Birth mothers are eligible for up to 8 weeks of additional 100% paid medical leave.
• Tuition reimbursement for eligible tuition and fees.
• Generous paid time-off for eligible full-time employees (minimum 18 days per year based on years of service).
• 10 company holidays plus 2 floating holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED