Executive Assistant to the Chief Executive Officer (CEO) & Chief Operating Officer (COO), Full Time, Job ID # 1841950

Palmetto General Hospital • Hialeah, FL

5d • Onsite

About The Position

Provides administrative support for the A-Team and Hospital committees as assigned. Provides administrative support in order to increase the time an executive has available for executive level responsibilities. Handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Relies on experience and judgment to plan and accomplish goals. May direct and lead the work of others. Reports directly to the CEO and COO. A wide degree of creativity and latitude is expected. Familiar with a variety of the field's concepts, practices, and procedures.

Requirements

• High School diploma required.
• 2 years of Executive Secretarial experience required in a senior management setting.
• Good working relationship and communication skills with administrators, hospital staff, physicians, patients and visitors, corporate and regional entities.
• Dependable, able to work additional hours as needed to complete work.
• Able to function under pressure and with multiple deadlines.
• Professional appearance and demeanor.
• Ability to interact effectively with personnel at a variety of levels in a professional, courteous, tactful manner.
• Ability to exercise good judgment and to organize and prioritize work load.
• Assertive, motivated.
• Outstanding written and oral communication skills.
• Able to comprehend instructions, policies and procedures.
• Advance skills in Microsoft Office Suite.
• Outstanding organizational and time-management skills.
• Ability to effectively communicate in writing and orally with all levels of the organization.

Nice To Haves

• Bachelor's degree or equivalent experience preferred.
• Successful completion of orientation and training with Palmetto General Hospital's procedures.
• 4 years of Executive Secretarial experience preferred in a senior management setting.

Responsibilities

• Manage executive's calendars and meeting set up.
• Take minutes during executive meetings.
• Prepare routine and advanced correspondence including letters, memoranda, and reports.
• Handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
• Maintain strict confidentiality.
• Perform duties under stress and with multiple deadlines.
• Remain flexible when priorities change.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED