Executive Assistant to the CEO & COO
About The Position
Xiente is seeking an experienced, highly organized, and proactive Executive Assistant to the CEO & COO to provide executive-level support to the Executive Assistant to the CEO, Interim CEO, and Chief Operating Officer (COO). This highly visible role serves as a trusted partner to executive leadership and plays a critical role in supporting organizational priorities, strategic initiatives, and daily operations. The ideal candidate is a resourceful professional who thrives in a fast-paced environment, anticipates needs, manages competing priorities with ease, and exercises the highest level of discretion and professionalism. This position offers a unique opportunity to work closely with executive leadership and contribute directly to Xiente's mission and organizational success.
Requirements
- Minimum of 5 years of Executive Assistant, Senior Administrative Assistant, or related executive support experience.
- Demonstrated experience supporting senior leaders, executives, or C-suite professionals.
- Exceptional organizational, multitasking, and time-management skills.
- Strong written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite, Google Workspace, and scheduling platforms.
- Ability to handle confidential information with discretion and professionalism.
- Excellent attention to detail and problem-solving abilities.
- Strong interpersonal skills and professional presence.
- Ability to work independently while managing multiple priorities in a fast-paced environment.
Nice To Haves
- Bachelor's degree in Business Administration, Communications, Public Administration, or a related field.
- Experience supporting nonprofit, community-based, or mission-driven organizations.
- Bilingual English/Spanish is a plus.
Responsibilities
- Provide high-level administrative support to the Executive Assistant to the CEO, Interim CEO, and COO.
- Manage complex calendars, appointments, meetings, and executive schedules.
- Coordinate travel arrangements, accommodations, and itineraries.
- Monitor, prioritize, and manage communications on behalf of executive leadership.
- Prepare, edit, and organize correspondence, reports, presentations, agendas, and briefing materials.
- Maintain strict confidentiality regarding organizational and personnel matters.
- Support executive initiatives and organizational priorities.
- Track action items, deadlines, and project deliverables.
- Assist with special projects and cross-departmental initiatives.
- Maintain operational records, procedures, manuals, files, and documentation.
- Ensure timely follow-up on executive requests and assignments.
- Coordinate logistics for internal and external meetings, events, and leadership engagements.
- Prepare meeting materials and supporting documents.
- Record and distribute meeting minutes and action items.
- Monitor progress on assigned follow-up activities.
- Serve as a liaison between executive leadership, staff, board members, community partners, and external stakeholders.
- Build and maintain strong professional relationships through exceptional customer service and communication.
- Represent Xiente with professionalism, integrity, and discretion.
- Serve as an ambassador of Xiente's culture, mission, and values.
- Support initiatives that advance economic mobility and community impact.
- Perform other duties assigned by executive leadership that align with the purpose of the position.
Benefits
- Competitive Salary
- Medical, Dental, and Vision Insurance
- Paid Vacation
- Paid Sick Time
- Paid Holidays
- 401(k) with Company Match up to 4%
- Professional Development Opportunities
- Employee Assistance Resources
- Collaborative and Mission-Driven Work Environment
Stand Out From the Crowd
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What This Job Offers
Job Type
Full-time
Career Level
Executive
