Executive Assistant to the Chief Academic Officer

Academy of Art University•Bentonville, AR

4d•$60,000 - $70,304•Remote

About The Position

Academy of Art University is seeking an Executive Assistant to support its Chief Academic Officer. This role provides high-level administrative and operational support, acting as a primary liaison for academic divisions and executive offices, and plays an important role in the university's academic mission. The position requires an individual who can excel in a dynamic environment and deliver high-caliber customer service.

Requirements

Minimum of 3 to 5 years of progressively responsible executive administrative experience, preferably supporting senior leaders in higher education
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Experience with virtual meeting and project management platforms like Zoom, Teams, or Smartsheet
Ability to manage complex digital filing systems, draft executive summaries, and prepare accurate reports
Exceptional written and verbal communication skills to interact professionally with faculty, students, executive offices, academic offices, and external partners
Strong calendar management, multitasking, and prioritization skills to handle shifting timelines and fast-past executive office needs
High level of professionalism and sound judgement in handling highly confidential and sensitive academic or personal matters
Excellent customer service skills

Nice To Haves

Bachelor’s degree in business administration, communications or related field strongly preferred

Responsibilities

Oversee daily functions for the office of the Chief Academic Officer to optimize and maximize communication and efficiencies throughout the organization.
Manage internal and external communications by sending timely correspondence on behalf of the office and coordinating logistics for meetings and other appointments.
Prepare and brief the Chief Academic Officer on their daily schedule, compile documents needed for respective meetings, and ensure the Chief Academic Officer remains on schedule.
Organize, by date and priority, requests received from the Executive Office for the Chief Academic Officer.
Track the timing of approvals and responses and keep the Chief Academic Officer aware of outstanding matters.
Create systems for tracking data from special projects and perform data entry to assist the Chief Academic Officer in analysis.
Create presentations of data and findings for the Chief Academic Officer to present to the Executive Office and other stakeholders.
Complete other tasks as assigned including attending meetings to record minutes and answering questions regarding basic operational or procedural matters.
Assist with and project manage various projects as needed from the Office of the President and Human Resources department.
Manage and coordinate travel arrangements, including itineraries and expense reports, on behalf of the Chief Academic Officer.
Exercise a high degree of discretion and confidentiality when handling sensitive institutional, personnel, or student-related information.
Serve as a liaison between the Chief Academic Officer and academic departments, faculty, and other administrative offices.
Track departmental budgets, invoices, and purchase orders on behalf of the Chief Academic Officer's office.
Coordinate onboarding and training activities for new academic staff and faculty on behalf of the office.